Administration Assistant

2 weeks ago

Alwarpet Chennai Tamil Nadu, India Kutung Design Labs Pvt Ltd Full time

**Role Overview**

** Immediate Joiners Preferred**

**Key Responsibilities**

**Accounts & Finance**
- Prepare and manage invoices for retainer and fixed-bid client projects.
- Track payments, follow up with clients for timely collections, and maintain accounts
- Manage GST, TDS, and other statutory compliance documentation.
- Handle petty cash management and maintain accurate financial records.
- Raise purchase orders, process vendor invoices, and track payments.
- Support the finance team in monthly and quarterly financial reporting and reconciliations.

**Vendor & Client Management**
- Build and maintain strong relationships with vendors and clients.
- Negotiate payment terms, ensure timely settlements, resolve queries & payment follow-ups with clients
- Coordinate with clients for invoice clarifications, payment schedules, and compliance requirements.
- Act as the point of contact for vendor on-boarding and contract documentation.
- Monitor vendor performance and service delivery against agreed terms.

**Administration & Asset Management**
- Oversee day-to-day office operations to ensure smooth functioning.
- Manage office supplies, stationery, and inventory control.
- Coordinate with vendors and service providers for maintenance, utilities, and office facilities.
- Support travel arrangements, meeting schedules, and event coordination.
- Maintain proper filing systems (physical & digital) for easy record retrieval.
- Act as the first point of contact for office-related queries and requirements
- Coordinate day-to-day office administration activities.

**Payroll**
- Handle end-to-end payroll process including validation of attendance, timesheets, and statutory deductions, ensuring accurate and timely salary release.
- End-to-end ownership of monthly payroll processing and release.
- Collect, verify, and validate employee attendance, leave records and share it with finance team
- Perform timely salary disbursement using the banking platform
- Maintain confidentiality of payroll data and employee financial records.
- Address employee queries related to payroll, deductions, or reimbursements.

**Qualifications & Skills**
- Bachelor’s degree in Commerce, Finance, or related field.
- 2-5 years of experience in accounts, finance & operations
- Strong knowledge of GST, TDS, invoicing, and compliance.
- Proficiency in MS Excel, MS Office, and accounting software (Tally/ERP or similar).
- Strong vendor/client management and coordination skills.
- Excellent communication, negotiation, and organizational skills.
- Ability to multitask and work independently with attention to detail.

Pay: ₹30,000.00 - ₹40,000.00 per month

Application Question(s):

- Are you an immediate joiner ?

**Experience**:

- Admin executive: 2 years (preferred)

Work Location: In person

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