Assistant Company Secretary

**ABOUT ASTRAZENECA**
- AstraZeneca is a global, science-led, patient-focused biopharmaceutical company that focuses on the discovery, development and commercialisation of prescription medicines for some of the world’s most serious diseases. But we’re more than one of the world’s leading pharmaceutical companies._
- This section needs to be short and impactful, it needs to summarise AstraZeneca, the way we work, our culture, our values and our great place to work. You can find alternative messaging to use in the ‘Why Join AstraZeneca’ section of the Global Playbook on the _Employer Brand Portal_._

**SITE DESCRIPTION (use only when job based in only 1 site, if several sites - skip this section)**
- Welcome to_ (Site location), _one of over 400 sites here at AstraZeneca, providing a collaborative environment where everyone feels comfortable and able to be themselves is at the core of AstraZeneca’s priorities, it’s important to us that you bring your full self to work every day. To help you maintain your best self, here’s a sneak peek into some of the things this site provides for you _

List some of the activities that occur at your site:
E.G Gym access After-work events, Lunch & Learns, Bright and spacious environment, Sustainable office working environment, Onsite Childcare, Networking events

**BUSINESS AREA**

Provide background detail and describe the functional area as a whole.
- You can find SET area messaging in the ‘Why Join’ section of the relevant SET area playbook on the _Employer Brand Portal_

**Position purpose**

To address the following:
Assist the CS in providing secretarial support, advisory and guidance to internal & external stakeholders

Compliances - Company Law, Stock Exchange, SEBI, FEMA in relation to company secretarial matters

**Compliances under the Code of Corporate Governance**:
Assist the Company Secretary in driving the corporate governance norms across the company with the support of the Board of Directors & Company Management

**Internal key customers**

Managing Director /Board of Directors, Chair of the Board, Audit & other Committees, Head of Operations, Finance, Operations, HR and other departments as and when required
- Local and Regional level

**External customers**

Stock Exchanges, Ministry of Corporate Affairs / Registrar of Companies, SEBI, Group Companies, Promoters, Statutory / Internal / Secretarial Auditors, Shareholders, other Statutory bodies as may be relevant from time to time.

**Minimum Qualifications and Requirements**

Compulsory: Graduate in any discipline with a Company Secretary (CS) Qualification with membership of the Institute of Company Secretaries of India

Experience: 3 - 4 years’ work experience.

Exposure to working with Listed MNC / Listed Indian Companies.

**Competencies & Level**

**(AZ core competencies hold across all organisation roles. Job and Function Related competencies specific to individual job profiles)**

AZ Core competencies
- Passion for customers
- Thinks Strategically
- Acts Decisively
- Drive Performance
- Works Collaboratively
- Develops People & Organisation.

Function related Competencies
- Strategic thinking
- Domain knowledge
- Relationship building / Networking
- Ability to learn & Knowledge management
- Planning, Organisation, Coordination
- Analytical skills
- Finance & Resource management
- Influencing skills

**Compliances**
- Assisting the Company Secretary for corporate secretarial activities and ensuring compliances of a listed entity under the Companies Act, 2013 and SEBI Regulations
- Coordination with internal and external stakeholders and documentation support for the Board Meetings, Committee meetings and General meetings of the Company (Notice, Agenda, Minutes of the meetings)
- Assisting the Company Secretary in conducting the Board meetings, Committee meetings and the Annual General Meeting of the Company
- Maintenance of Statutory Registers, records, preparation of Annual disclosures for directors
- Co-ordination with the Registrar & Share Transfer Agents for statutory requirements and investor grievances
- Preparation of Annual Report/ co-ordination with the designer and printer
- Dividend Distribution and all activities in relation thereto
- Interactions with internal stakeholders for the audits related to secretarial function and coordinating the Secretarial and Corporate Governance audits
- Filings with ROC / Stock Exchanges / SEBI

**Corporate Governance**
- Complying with the norms of corporate governance
- Complying with AZ group guidelines and policies
- Assisting in implementing the policies under secretarial function within AstraZeneca

**Why AstraZeneca?**
- At AstraZeneca we’re dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. There’s no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration, an