Company Secretary

**Position Description**:
**Business Division**:

- Corporate_

**Department**:

- Secretarial_

**Location: Corporate Office, Mumbai**:
**Position Title**:

- Company Secretary_

**Level:Dy.**:

- General Manager_

**Reporting to (Title)**:

Solid - MD, PIHSL
Matrix - Company Secretary, PI Industries

**Position Purpose**:

- Company Secretary’s role is to ensure that a company operates in compliance with legal and regulatory requirements and follows good corporate governance practices. The Company Secretary serves as a vital link between the company's board of directors, management, shareholders, and regulatory authorities.**Strategic Responsibilities**:

- Conducting independently the Board, its Committees and AGM/EGM/Postal ballot and ensuring 100% of compliances with CA 2013 (LODR for listed holding company point of view) and Secretarial standards 1 and 2 including filing of MCA eforms well within timelines. Needless to mention proactive approach needed with good planning for agenda to be also internally approved by all concerns before sharing with Chair for approval before circulation 7 days before the date of meeting. Though unlisted but 100% confidentiality to be maintained for all secretarial work and information be shared only on need to know basis. Qualities of sincerity and proactive approach is must. TAT for all action same day or max 3 working days preferred.
- Ensuring 100% of compliances with CA 2013 (LODR for listed holding company) and Secretarial standards 1 and 2 including filing of MCA eforms well within timelines including the following sub-activities.
- The annual calendar for meetings to be done
- Ensure 100% accuracy and timely filing of various exchange returns, including outcome, financial results, Reg 30, RPT etc and other various regulations
- Preparation and collating data for Annual Report of PI and group Companies. Coordinating with outside agency for timely preparation and completion of Annual Report of the Company.
- Assisting in conducting both virtual and physical AGM of PI and group Companies.
- Ensuring high quality documents (benchmarking) for PI and its subsidiaries including notices, minutes, board report and agenda of board/committee/general meeting.
- Prompt reply to shareholder grievances without any escalation from the Regulator.
- Ensuring timely updation of Compliance Portal, Control Portal, Structured Digital Database and Digital Statutory Registers.
- Effectively mapping latest amendment in Companies Act, 2013, SEBI LODR and other related acts and ensure timely implementation.**Operational Responsibilities**:

- Publish various statutory notices in Newspapers as and when required.
- Update / maintain data on online compliance management tool for secretarial practices.
- Update relevant section on Company’s website related to statutory compliance.
- Provide support in drafting of Secretarial policies and procedures.
- Assist the Company Secretary in executing corporate action like Dividend / Right / Bonus / QIP
- Act as departmental SPOC while automation of secretarial policies.
- Collate data and prepare MIS reports.
- Keep track of various legal updates in Companies Act, SEBI regulations and Listing rules and arrange impact analysis, if any for the same.

**Financial Responsibilities**:

- .**People Responsibilities**:

- Attend trainings on training needs identified or imparted by HR to enhance performance.
- Share learnings with members of the team for cross functional development.

**Education Qualification**:

- Company Secretary (CS) from the Institute of Company Secretaries of India (ICSI)

**Work Experience**:

- 8 - 12 years**Industry to be Hired from**:

- Pharmaceuticals/ Agrochemical / Fine Chemical**Functional Competencies**:

- In depth understanding of how legal issues affect organizations.
- Good skills w.r.t. legal documents archiving
- Working knowledge of Corporate Law
- Knowledge of taxation and statutory compliances

**Interaction Complexity and Team Work**:
**Interaction
**Frequency**

**Purpose of Interaction**

**Internal**:Company Secretary / Business Heads / Functional Heads / Board Members
As and when required
Providing information as required by stakeholders.

**External**:Ad agencies, Karvy Computershare, Newspaper agencies, ROC, MCA, SEBI, Stock Exchanges, NSDL, CDSL, Legal Advisors
As and when required
Dealing w.r.t. Shareholder records/investor queries and for release of advertisement, Liaison for filings with these departments.