Tender Executive

Job description:
**Key Responsibilities:1. Tender Documentation**:

- Collect, prepare, and review the necessary documents required for tender submissions.
- Ensure that all documents meet the client’s requirements and comply with tender specifications.
- Prepare accurate and complete **technical** and **financial** proposals.

**2. Tender Preparation**:

- Coordinate with internal teams (technical, financial, legal, etc.) to gather all relevant information.
- Analyze tender specifications, terms, and conditions to ensure full compliance.
- Complete all sections of the tender (technical, financial, and quality aspects) in a clear, structured, and professional manner.

**3. Submission of Tenders**:

- Ensure timely submission of tenders, both online and offline, before the specified deadline.
- Follow up with clients and stakeholders to confirm submission and receipt of bids.

**4. Bid Tracking**:

- Maintain a comprehensive record of all ongoing, submitted, and upcoming tenders.
- Track tender status, deadlines, and post-submission communications.
- Maintain and update a database of tender opportunities and submissions.

**5. Market Research**:

- Conduct research to identify new tender opportunities in both public and private sectors.
- Stay updated with industry trends, procurement notices, and competitor activities.

**6. GEM (Government e-Marketplace) Responsibilities**:

- Manage all activities related to **GEM Portal** including registration, product/service listing, bid participation, and tender submission.
- Monitor GEM notifications and alerts for relevant opportunities.
- Ensure compliance with all GEM rules, terms, and conditions.
- Prepare and upload required documentation, handle price quotations, and track order status on GEM.
- Coordinate with internal departments for timely fulfillment of GEM orders and service delivery.

**Skills Required**:

- **Attention to Detail**: High level of accuracy in preparing and reviewing tender documents.
- **Organizational Skills**: Ability to manage multiple tenders simultaneously.
- **Time Management**: Capability to meet tight deadlines under pressure.
- **Communication Skills**: Strong written and verbal communication for coordination with internal and external stakeholders.
- **Knowledge of Tendering Procedures**: Familiarity with national tendering and procurement practices.
- **Analytical Skills**: Competence in analyzing tender documents, specifications, and pricing structures.
- **Software Proficiency**: Proficient in **Microsoft Office** (Word, Excel, PowerPoint) and online tender portals including **GEM**.

**Qualifications**:

- **Educational Background**: Bachelor’s degree in Business Administration, Commerce, Engineering, or a related field.

**Experience**:

- **1-2 years** of prior experience in tendering, bid management, or procurement.
- Experience with **GEM Portal** tendering and e-procurement platforms is preferred.

Pay: Up to ₹25,000.00 per month

Work Location: In person