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Front Office Assistant

2 weeks ago

Chennai Tamil Nadu, India ENERGEC CHEM SPECIALITIES PRIVATE LIMITED Full time

**Reception & Front Desk Management**:

- Greet and welcome visitors in a professional and friendly manner.
- Answer, screen, and route incoming phone calls.
- Handle visitor check-ins, issue visitor passes, and maintain visitor logs.
- Manage the reception area to ensure it is tidy, presentable, and stocked with necessary materials.

**Administrative Support**:

- Receive, sort, and distribute incoming mail and deliveries.
- Prepare and dispatch outgoing mail, couriers, and packages.
- Maintain office supplies inventory and place orders as needed.
- Assist with basic data entry, filing, photocopying, scanning, and document handling.
- Schedule appointments and assist in booking meeting rooms.
- Support the admin team with day-to-day office operations.

**Communication & Coordination**:

- Coordinate with vendors, delivery personnel, and maintenance staff.
- Provide basic information to clients, guests, and employees as required.
- Support internal teams by relaying messages and managing office communications.

**Record Keeping & Documentation**:

- Maintain contact lists, attendance registers, and administrative records.
- Update notice boards and circulate internal communications as needed.

**Required Skills & Qualities**:

- Strong verbal and written communication skills.
- Professional appearance and a pleasant, courteous demeanor.
- Ability to multitask and prioritize tasks effectively

Pay: ₹12,000.00 - ₹18,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift