Associate, Administration

**JOB TITLE**: Associate, Administration

**LOCATION**: New Delhi

**NATURE OF ASSOCIATION**:Full-time in-office position.

**ABOUT ISPP**

ISPP aims to create next-gen policy leaders for a rising India by democratising public policy education and engagement and developing policy capacity across samaj, sarkar, and bazaar. Our year-long flagship program on policy, design, and management equips future leaders with the skills and knowledge to navigate and influence public policy and management landscapes.

In addition to the year-long flagship program on policy, design, and management, ISPP offers a range of executive education courses in policy, data, and behaviour change, as well as understanding government and others. We are committed to fostering an environment of innovation, critical thinking, and leadership, and we seek a dynamic individual to join our team in amplifying our mission and vision.

**JOB PROFILE**

**RESPONSIBILITIES**

**A. Facility and Infrastructure Management**
- Oversee the maintenance and upkeep of the ISPP campus, ensuring a safe, clean, and functional work environment.
- Coordinate repairs, maintenance, and upgrades with relevant vendors and service providers.
- Develop and implement safety protocols, including fire, theft, and emergency preparedness measures.

**B. Procurement and Vendor Management**
- Manage procurement processes for office supplies, equipment, and program-related materials.
- Identify, negotiate, and maintain strong relationships with vendors and service providers to ensure cost efficiency and quality.
- Monitor vendor performance and manage contracts and agreements to ensure compliance with terms.

**C. Travel and Logistics Coordination**
- Organize domestic and international travel arrangements, including tickets, accommodation, and transport for staff, faculty, and guests.
- Manage logistics for meetings, events, and workshops, ensuring smooth operations and timely execution.

**D. Event Management**
- Plan, coordinate, and oversee events, workshops, and training sessions, including venue selection, logistics, materials procurement, and on-ground support.
- Ensure seamless execution by managing all event-related tasks such as registrations, catering, and technical requirements.

**E. Office Operations and Process Management**
- Develop and implement efficient administrative systems, processes, and workflows to streamline operations.
- Ensure inventory management of office supplies, equipment, and pantry stocks.
- Draft and maintain administrative documentation, including rental agreements, property tax records, insurance, and compliance-related paperwork.
- Monitor office expenses to optimise costs and support budget management.

**F. Risk Management and Safety Compliance**
- Develop risk assessment plans for office infrastructure and ensure safety and security standards adherence.
- Conduct regular checks to ensure proper implementation of safety protocols and maintenance of facilities.

**G. Team Coordination**
- Supervise support staff to ensure timely task execution and effective management of day-to-day operations.
- Provide guidance to support staff and monitor their work to maintain office productivity and efficiency.

**H.** **Pantry Management**: Ensure adequate pantry supplies.

**I.** **Human Resource Management**:Assist in the effective implementation and execution of HR processes to support organisational goals and employee engagement.

**SKILLS**
- Excellent organisational, multitasking, and time management abilities.
- Strong negotiation and relationship management skills for vendor and supplier coordination.
- Proactive and solutions-oriented approach to addressing challenges.
- Ability to communicate clearly and effectively in English and Hindi.
- Proficiency in MS Office tools (Word, Excel, PowerPoint) and familiarity with administrative systems.
- Proficiency with ZOHO suite would be an added advantage.
- Ability to manage budgets and optimise resources.
- Fluency in English and Hindi.

**QUALIFICATIONS AND EXPERIENCE**
- 2-4 years of experience in office administration, facility management, event coordination, or similar roles.
- Prior experience in managing vendors, logistics, and infrastructure is highly desirable.

**COMPENSATION**
Rupees 30-40 thousand per month.

**Job Types**: Full-time, Permanent

Pay: ₹30,000.00 - ₹40,000.00 per month

**Benefits**:

- Food provided

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- total work: 3 years (required)

Work Location: In person

Expected Start Date: 01/01/2025