Purchase Executive

**Policy Compliance**:

- Always stay updated with the Purchase Policy and monitor all policy changes.
- **Supplier Master Management**:

- Assist in the creation and regular updates of the Supplier Master (both soft and hard copies), ensuring proper approvals.
- **Supplier Sourcing & Evaluation**:

- Identify new suppliers, research their background, visit them as needed, plan weekly outfield visits, and assess based on capability and capacity. Negotiate rates and sign contracts for quality, rate, and delivery. Maintain and periodically re-evaluate suppliers.
- **Supplier Performance Review**:

- Support the Reporting Manager in quarterly supplier evaluations. Handle new supplier registrations and approvals per PEW norms.
- **Supplier Relationship Management**:

- Maintain regular communication with all approved suppliers for strong business relationships.
- **Indent / Purchase Request (PR) Management**:

- Maintain accurate records of goods ordered/received. Regularly update Indents/PRs and share updates weekly with the Reporting Manager.
- **Requisition & PO Processing**:

- Based on indenter requirements, prepare purchase requisitions and POs for Brought Outs, Packing, CP, and other operational needs of all PEW plants. Prioritize, place, and follow up on orders.
- **PI and Payment Coordination**:

- Inform Accounts in advance for PI payments. Get the PI approved by the Operations Head and forward for payment. Track such suppliers for credit term opportunities.
- **Quality Inspection & Material Rejection**:

- Ensure supplier-side quality inspection before dispatch. Handle rejections with proper debit notes or arrange replacements in the presence of the Store Head.
- **Alternate Supplier Development**:

- Maintain at least two qualified suppliers per item, preferring manufacturers or authorized dealers/distributors, and keep relevant certifications.
- **Invoice Submission & GRN Coordination**:

- Submit all purchase invoices to Stores by the 5th of each month. Ensure corrected invoices go for GRN within 3 days of invoice or 2 days of store receipt.
- **Inventory Cost Control**:

- Help reduce inventory carrying costs through timely procurement, monitor product life/performance with end users, resolve issues, and ensure supplier payments. Escalate issues proactively.
- **Cost Reduction Initiatives**:

- Continuously work on cost-saving opportunities. Submit a monthly cost reduction report with verified data to the Reporting Manager.
- **Performance & Team Development**:

- Regularly review your progress with the Reporting Manager. Set objectives, track performance, and help create training plans for the Purchase Team.
- **Report Generation & Submission**:

- Generate daily, weekly, and monthly reports accurately and submit them to the Reporting Manager by the 5th of each month.
- **Task Completion**:

- Complete any additional assignments provided by the Reporting Manager or Top Management as needed.
- **Team Support**:

- Offer support to colleagues whenever required to ensure smooth departmental functioning.

**Sr. No.**

**Responsibility and Authority**

You have responsibility of execution of all above job descriptions and along with that you have following authorities

Decision making in consultation with your Reporting Manager

To bring to the notice of the Reporting Manager any disciplinary and administrative issues.

Purchase of Brought out Parts, Packing, CP as applicable. Prepare and Release PO to suppliers.

Communication with supplier and resolving issues.

Deployment of policies and processes

**Accountability**

Performance of the Purchase of Brought Out, Packing items as applicable.

Timely availability of BO parts, packing items required for the functioning of all three plant of PEW.

Quality of the Brought-Out parts, packing items to be as specified by desired Indenters.

Inventory carrying costs of Brought Out parts, packing items should be monitored.

Replacement/rejects/reworks happens as per PEW policy.

Cost Reduction in your scope of Area.

**Job Types**: Full-time, Permanent

Pay: ₹200,000.00 - ₹400,000.00 per month

**Benefits**:

- Health insurance
- Paid sick time
- Provident Fund

Schedule:

- Day shift
- Weekend availability

Supplemental Pay:

- Performance bonus

Application Question(s):

- Do you have experience in Child Part purchase of automobile or engineering industry?

Work Location: In person