Documentation Executive

**1. Application Processing and Document Verification**:

- **Ensure completeness and accuracy** of documents before submission to the respective universities, colleges, and scholarship bodies.
- **Coordinate with students** to obtain any missing or additional documents that may be required by the institutions or visa authorities.

**2. Visa Documentation and Application Management**:
**3. Coordination with Universities and Educational Institutions**:

- **Keep track of admission offers**, scholarship opportunities, and deadlines to ensure timely

**4. Database and Document Management**:

- **Organize and maintain** a secure and efficient system for storing all student documents, including physical and digital copies.
- **Ensure the safe handling** of confidential documents such as personal identification, financial records, and academic information.

**5. Communication with Students**:

- **Assist students with document-related queries** and provide advice or clarification when necessary.
- **Follow up with students** to ensure they are meeting deadlines and submitting required documents.

**6. Maintaining Compliance and Accuracy**:

- Maintain a record of document submission dates, visa processing timelines, and university deadlines to ensure smooth operations.

**7. Reporting and Documentation**:

- **Prepare and manage documentation** related to the company’s internal processes, such as contracts, agreements, and communication with external institutions.

**8. Other Administrative Tasks**:

- Assist in **general administrative duties**, such as filing, organizing student records, and maintaining a streamlined process for student documentation.
- **Update and maintain student profiles** in the agency’s database or CRM system to ensure that all information is accurate and easily accessible.

**Requirements**:
**1. Educational Qualifications**:

- A **Bachelor's degree** in any field, preferably in **Business Administration**, **Management**, **International Relations**, or a related field.
- Additional certifications related to **study abroad programs** or **visa processing** would be an advantage.

**2. Experience**:

- Previous experience in **documentation**, **administrative roles**, or working with **study abroad agencies** is preferred.

**3. Key Skills**:

- **Attention to Detail**: Ensuring all documents are correct and verified.
- **Excellent Communication Skills**: Ability to interact with students, universities, visa authorities, and embassies in a professional manner.
- **Time Management**: Ability to manage multiple tasks, meet deadlines, and prioritize work effectively.
- **Organizational Skills**: Ability to organize and maintain student documentation, ensuring it is up-to-date and easily accessible.
- **Confidentiality**: Understanding the importance of maintaining student confidentiality and handling sensitive documents appropriately.

**4. Technical Skills**:

- Proficiency in **MS Office** (Word, Excel, PowerPoint).

**Job Types**: Full-time, Permanent

Pay: ₹25,000.00 - ₹35,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance

Schedule:

- Day shift

Supplemental Pay:

- Overtime pay
- Performance bonus
- Yearly bonus

Ability to commute/relocate:

- Kozhikode, Kerala: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (required)

**Experience**:

- Documentation executive: 1 year (required)

**Language**:

- English (required)
- Malayalam (required)

**Location**:

- Kozhikode, Kerala (required)

Work Location: In person