Executive Assistant to CEO

17 hours ago

Tiruppur, India Frutter Software Labs Pvt Ltd Full time

**Job Description: Executive Assistant to the CEO**

**Location**: Udumalpet, Tiruppur

**Reports To**: CEO

**Job Summary**:
We are seeking a highly organized and proactive Executive Assistant to support the CEO. This rolerequires exceptional attention to detail, strong communication skills, and the ability to managemultiple tasks efficiently in a fast-paced corporate environment.

**Key Responsibilities**:
**1. Schedule Management**:

- Manage the CEO's calendar, schedule meetings, and appointments, ensuring there are noconflicts.
- Coordinate with internal and external stakeholders to arrange meetings.

**2. Correspondence Handling**:
**3. Meeting Coordination**:

- Organize and coordinate meetings, prepare agendas, take minutes, and follow up on actionitems.
- Ensure all necessary materials are prepared and distributed in advance.

**4. Travel Arrangements**:

- Plan and book travel, accommodations, and itineraries for business trips.
- Prepare travel expense reports and ensure timely reimbursement.

**5. Document Preparation**:

- Prepare reports, presentations, and other documents required by the CEO.
- Maintain and organize important documents and files.

**6. Confidentiality**:

- Handle sensitive information with the utmost discretion and maintain confidentiality at all times.

**7. Office Management**:

- Oversee office supplies, manage administrative tasks, and ensure the office runs smoothly.
- Coordinate with facilities and IT to address any office-related issues.

**8. Liaison Role**:

- Act as a point of contact between the CEO and other employees, clients, and externalstakeholders.
- Facilitate communication and ensure timely responses to inquiries.

**9. Project Management**:

- Assist in special projects and initiatives as directed by the CEO.
- Monitor progress and ensure project deadlines are met.

**10. Personal Assistance**:

- Occasionally manage personal tasks for the CEO, such as appointments, errands, and otherpersonal matters.

**Qualifications**:

- Bachelor's degree in Business Administration or a related field preferred.
- Minimum of five years of experience as an executive assistant or in a similar role.
- Exceptional organizational and time-management skills.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and handle multiple tasks simultaneously.
- High level of professionalism and discretion.

**Compensation**:

- Competitive salary commensurate with experience.
- Comprehensive benefits package.

**Job Types**: Full-time, Permanent, Fresher

Pay: From ₹15,000.00 per month

**Benefits**:

- Health insurance
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund

Schedule:

- Day shift
- Weekend availability

Supplemental pay types:

- Performance bonus
- Yearly bonus

Ability to commute/relocate:

- Tiruppur, Tamil Nadu: Reliably commute or planning to relocate before starting work (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (required)

Willingness to travel:

- 50% (preferred)

Work Location: In person

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