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Executive Assistant

3 weeks ago

India Intech Creative Services Full time

**Work Location: Gandhinagar, Gujarat**

**Position Overview**:
**Key Responsibilities**:
**Administrative Support**:

- Manage the daily schedule of the Sr. VP, Engagement manager including meeting planning, travel arrangements, and preparation of meeting materials.
- Prepare, edit, and format presentations, reports, and other documents.

**Project Management**:

- Coordinate and manage IT service and product delivery projects, ensuring all deadlines are met.
- Track project progress, prepare status reports, and communicate updates to stakeholders.
- Facilitate project meetings, prepare agendas, and document minutes and action items.
- Assist in resource allocation, budgeting, and project planning.

**Communication and Liaison**:

- Act as a point of contact between the CTO, President, and internal/external stakeholders.
- Ensure smooth communication and information flow within the executive team and other departments.
- Draft and manage correspondence, reports, and presentations.

**Data Management and Analysis**:

- Collect and analyze data to support decision-making and strategic planning.
- Maintain comprehensive and accurate records, including project documents and executive files.
- Use data to prepare executive summaries, briefing materials, and presentations.

**Event and Meeting Coordination**:

- Plan and coordinate executive meetings, events, and off-site activities.
- Prepare meeting agendas, materials, and presentations, and ensure follow-up on action items.
- Manage logistics for internal and external events, including vendor coordination and venue selection.

**Operational Efficiency**:

- Identify opportunities for process improvement within the executive office and project management practices.
- Implement and maintain effective administrative and project management systems.
- Assist in developing and maintaining IT service and product delivery processes and documentation.