Ea to CEO

**Executive Assistant to CEO**

**About SaveLIFE Foundation**:
SaveLIFE Foundation (SLF) is a non-profit organisation committed to saving lives on roads in India. We have been recognised as the Best NGO in India by the Rockefeller Foundation and are a recipient of the prestigious Prince Michael International Road Safety Award. We partner directly with the government, industry, and local communities across India to make the most dangerous roads safer.

Road crashes kill over 1.3 million people globally each year. India holds the dubious distinction of being world number one in road crash deaths, with at least 150,000 fatalities and over one million serious injuries per year. Most victims come from extremely poor backgrounds. Road crashes have emerged as the number one cause of death for Indians in the age-group of 15-45, dealing a crushing blow to the nation’s productivity and a loss of 3% to our GDP each year - an amount that can eradicate hunger from India, twice over each year. Tragically, road crashes in India are also one of the biggest causes of death for children under age 14, with over twenty fatalities each day, mostly in the vicinity of schools.

SLF operates at the intersection of policy-making and grassroots impact. We are best known for getting India a Good Samaritan Law that encourages bystanders to help critically injured persons on the road, expected to save 50% lives otherwise lost to preventable injuries. Most recently, SLF has delivered an astounding 43% reduction in fatalities on the Mumbai-Pune Expressway through a combination of measures ranging from improved road engineering, to technology-driven traffic enforcement to optimised trauma response - the Zero Fatality Corridor (ZFC) model.

**Role Overview**:
The Executive Assistant will work directly with C-level executives and will be responsible for performing a number of administrative duties. This role is responsible for day to day work of the CEO’s office which includes managing appointments, meeting dates, preparing agendas, minutes and other supports. S/He will plan, organize, anticipate requirements well in advance to support smooth running of CEO’s office, with absolute confidentiality of information, at all times. This role needs to coordinate across the organization as well as externally, as per requirements of the task or as instructed by the CEO.

**Key Responsibilities**:
**Planning**
- Prepare and prioritize tasks related to the office of CEO
- Prepare and facilitate the agenda for the meetings and organize efficiently

**Operational responsibilities**
- Plan day to day appointments, travel, other engagements of CEO and organize CEO’s calendar accordingly.
- Manage correspondence pertaining to CEO’s office and as instructed by CEO (Printing letter copies, scanning, posting).
- Contact stakeholders, officials, etc. for communication as required by the CEO and for setting up meetings
- Organize venues and extend hospitality to visitors
- Manage and update the address book (all external stakeholders especially government relations).
- Prepare internal and external corporate documents for team members and industry partners.
- Schedule meetings and coordinate with all the participants for their time as well as sharing details of venue/ link for virtual meeting
- Arrange corporate events to take place outside of the work place, such as fund-raising events and appreciation events.
- Uphold a strict level of confidentiality.
- Develop and sustain a level of professionalism among staff and stakeholders.
- Undertake any other activities and responsibilities as required by the organization.
- Set up and maintain the integrated electronic and paper based filing systems.
- Contribute to the overall development of SLF and its activities

**Process Improvement, Learning & Development**
- Take initiative to establish standard practices in the given areas in line with the direction
- Actively participate in organization initiatives, planning and review discussions
- Adhere to timelines for execution and improve on the performance parameters as per the feedback provided
- Take the initiative to learn new developments/innovations
- Contribute new ideas to strengthen the solution
- Make maximum use of Technology in the departmental processes
- Any other additional responsibility could be assigned to the role holder from time to time. The same would be discussed between the incumbent and reporting manager_

**Role Specifications**:
**Education**
**Bachelor’s Degree in Arts (English / Commerce any other relevant discipline)**
- Secretarial training course (preferred)

**Experience**
- Minimum 2 to 5 Years of Experience supporting C-Level Executives.
- Preferred experience in NGO/ Social Development Sector.

**Key Behavioural attributes**
- Execution Focus o Building Trust & Relationships o Impact & Influence o Planning & Organizing o Communication
- Learning Focus

**Job Types**: Full-time, Regular / Permanent

**Salary**: ₹35,000.