
EA To CEO
2 days ago
Job description
Job Summary
The Executive Assistant (EA) to the CEO will provide high-level strategic and
administrative support, ensuring smooth business operations. The ideal candidate, with a
defense background, will bring a strong sense of discipline, organizational skills,
confidentiality, and strategic thinking. The EA will act as a trusted advisor, managing
schedules, communication, and high-priority projects while ensuring seamless coordination
between the CEO and various stakeholders.
Key Responsibilities 1. Strategic & Executive Support
Assist the CEO in decision-making by conducting research, preparing reports, and
analyzing key business data.
Act as a liaison between the CEO and internal/external stakeholders.
Ensure timely execution of strategic initiatives and follow-up on key action items.
Draft speeches, presentations, and high-level reports for board meetings, investor
discussions, and corporate events.
2. Calendar & Task Management
Manage and optimize the CEO’s schedule, ensuring efficient time allocation for
meetings, events, and travel.
Prioritize and coordinate appointments, ensuring alignment with business priorities.
Handle confidential and time-sensitive information with discretion.
3. Communication & Stakeholder Management
Serve as a key point of contact between the CEO and senior executives, government
agencies, corporate clients, and other stakeholders.
Draft emails, correspondence, and executive briefings on behalf of the CEO.
Ensure effective communication within the organization, aligning leadership teams
with the CEO’s vision.
4. Project & Operations Management
Oversee special projects, ensuring timely execution and reporting progress to the
CEO.
Coordinate with various departments to track and implement strategic business plans.
Maintain detailed records of key business decisions, minutes of meetings, and follow-
up actions.
5. Travel & Event Coordination
Plan and manage all travel arrangements (domestic and international), ensuring
smooth logistics and itinerary planning.
Organize high-profile business meetings, conferences, and corporate events.
Ensure security protocols and risk assessment for travel, leveraging defense
experience for strategic planning.
6. Confidentiality & Compliance
Handle sensitive information with utmost discretion, maintaining confidentiality in all
matters.
Ensure adherence to company policies, legal requirements, and corporate governance
frameworks.
Maintain security awareness, leveraging defense expertise to protect business
interests.
Key Requirements
1. Experience & Skills
5+ years of experience as an Executive Assistant, Chief of Staff, or in a strategic
advisory role.
Defense background (Ex-Serviceman/Retired Officer preferred) with experience
in high-stakes decision-making environments.
Strong organizational, multitasking, and problem-solving abilities.
Excellent communication, negotiation, and interpersonal skills.
Proficiency in MS Office (Excel, PowerPoint, Word) and business management
tools.
Ability to work under pressure, demonstrating leadership and discretion.
2. Education & Qualifications
Bachelor’s/Master’s degree in Business Administration, Management, or a related
field.
Certification in Executive Leadership, Strategic Management, or Project
Management (PMP) is a plus.
3. Additional Skills
High level of discipline, integrity, and confidentiality, leveraging defense
experience in corporate settings.
Strong ability to anticipate problems and propose effective solutions.
Experience handling high-level security protocols and risk management.
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