EA To CEO

Job description Job Summary The Executive Assistant (EA) to the CEO will provide high-level strategic and administrative support, ensuring smooth business operations. The ideal candidate, with a defense background, will bring a strong sense of discipline, organizational skills, confidentiality, and strategic thinking. The EA will act as a trusted advisor, managing schedules, communication, and high-priority projects while ensuring seamless coordination between the CEO and various stakeholders.  Key Responsibilities 1. Strategic & Executive Support  Assist the CEO in decision-making by conducting research, preparing reports, and analyzing key business data.   Act as a liaison between the CEO and internal/external stakeholders.   Ensure timely execution of strategic initiatives and follow-up on key action items.   Draft speeches, presentations, and high-level reports for board meetings, investor discussions, and corporate events.  2. Calendar & Task Management  Manage and optimize the CEO’s schedule, ensuring efficient time allocation for meetings, events, and travel.   Prioritize and coordinate appointments, ensuring alignment with business priorities.   Handle confidential and time-sensitive information with discretion. 3. Communication & Stakeholder Management  Serve as a key point of contact between the CEO and senior executives, government agencies, corporate clients, and other stakeholders.   Draft emails, correspondence, and executive briefings on behalf of the CEO.   Ensure effective communication within the organization, aligning leadership teams with the CEO’s vision. 4. Project & Operations Management   Oversee special projects, ensuring timely execution and reporting progress to the CEO.   Coordinate with various departments to track and implement strategic business plans.   Maintain detailed records of key business decisions, minutes of meetings, and follow- up actions. 5. Travel & Event Coordination   Plan and manage all travel arrangements (domestic and international), ensuring smooth logistics and itinerary planning.   Organize high-profile business meetings, conferences, and corporate events.   Ensure security protocols and risk assessment for travel, leveraging defense experience for strategic planning. 6. Confidentiality & Compliance   Handle sensitive information with utmost discretion, maintaining confidentiality in all matters.   Ensure adherence to company policies, legal requirements, and corporate governance frameworks.   Maintain security awareness, leveraging defense expertise to protect business interests.   Key Requirements 1. Experience & Skills   5+ years of experience as an Executive Assistant, Chief of Staff, or in a strategic advisory role.   Defense background (Ex-Serviceman/Retired Officer preferred) with experience in high-stakes decision-making environments.   Strong organizational, multitasking, and problem-solving abilities.   Excellent communication, negotiation, and interpersonal skills.   Proficiency in MS Office (Excel, PowerPoint, Word) and business management tools.   Ability to work under pressure, demonstrating leadership and discretion.  2. Education & Qualifications   Bachelor’s/Master’s degree in Business Administration, Management, or a related field.   Certification in Executive Leadership, Strategic Management, or Project Management (PMP) is a plus.  3. Additional Skills   High level of discipline, integrity, and confidentiality, leveraging defense experience in corporate settings.   Strong ability to anticipate problems and propose effective solutions.   Experience handling high-level security protocols and risk management.