Administrative Assistant/associate

2 days ago

Delhi, India Wadhwani AI Full time

**SUMMARY**

Wadhwani AI is hiring for the position of Administrative Assistant/Associate based out of Delhi. The position will provide assistance as per the below-mentioned responsibilities.

**ABOUT US**
The Wadhwani Institute for Artificial Intelligence (Wadhwani AI) is an independent nonprofit institute developing AI-based solutions for underserved communities in developing countries.
We work with over 40 partners including key government agencies, international development organizations, NGOs, and research organizations to identify real-world challenges and create and deploy innovative AI solutions to reach intended users and beneficiaries - with the objective of creating sustainable, scalable impact.
Our projects are supported by leading philanthropies such as the Bill & Melinda Gates Foundation, USAID, and Google.org. Our accolades include winning the Google AI Impact Challenge (one among 20 out of 2600 competitors globally) as well as multiple awards at the 2021 Fast Company World Changing Ideas.
Our current portfolio of initiatives spans tuberculosis, maternal, newborn & child health, Covid-19, and cotton farming.

**ROLES AND RESPONSIBILITIES**
- Provide all administrative and logistic support to the team to ensure the timely completion of activities.
- Coordinate and communicate with travel agents for international and domestic travel.
- Coordinate for boarding and lodging of staff.
- Manage taxi vendors and assist in arranging vehicles for staff.
- Reviewing vendor invoices and bills prior to submitting them to supervisor/finance.
- To work in close coordination with Finance team for providing documentation and other assistance on vendor bills-related queries.
- Provide assistance and liaise with building landlord staff for the day-to-day upkeep of the building.
- Support coordination for workshops/meetings and manage registrations at the time of events and workshops.
- Manage conference room availability, reservation for different departments' meetings, upkeep
- of the conference rooms, and coordinate supplies during the conference and other related
- arrangements.
- Ensuring timely replenishment of the first aid box.
- Monitor the management of stock registers of the pantry, housekeeping, and stationery.
- Coordinate for periodical pest control and office sanitization.
- Coordinate on day to day basis with housekeeping and security staff ensuring adequate
- manpower in the office.
- Perform any other duties assigned by the supervisor.

**REQUIREMENTS**
- Proficient in administrative management skills.
- Flexible, proactive, polite, and humble.
- Ability to multi-task and work in a multicultural team.
- Ability to handle a variety of assignments under the pressure of deadlines.
- Strong written and oral communication skills in English and Hindi.

**QUALIFICATIONS/KNOWLEDGE AND EXPERIENCE**
- Bachelor with 3-5 years of experience in administration preferably with an International NGO or other similar agencies.
- Experience in managing travel support.
- Experience in developing internal processes and filing systems
- Computer competency in MS Office.

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