Personal Assistant to Treasurer
2 weeks ago
**JD for SECRETARY / PERSONAL ASSISTANT TO TREASURER**
Summary of the Job:
- Provide full administrative and secretarial support at a senior level to the treasurer to ensure the smooth management of the day-to-day affairs, and most effective use of his/her time. Handle sensitive and complex issues in a professional and objective manner.
- Manage Treasurer’s electronic diary, assessing priority of appointments and reallocation as necessary.
- Process Treasurer’s correspondence, ensuring that incoming correspondence is dealt with by the treasurer/or on behalf of the treasurer, or other staff as appropriate.
- Maintain Treasurer’s office systems, including data management and filing.
- Maintain records of Treasurer’s contacts.
- Screen calls, enquiries and requests, and deal with them when appropriate.
- Produce documents, briefing papers, reports and presentations for the Treasurer.
- Organise meetings and ensure that Treasurer is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
- Manage arrangements for meetings, including production/distribution of agenda and papers.
- Meet and greet visitors at all levels of seniority.
- Supervise all incoming/outgoing mail.
- Any other duties as may reasonably be required by the Treasurer.
- Assist and help Treasurer on Financial documents and reports
- Act as a single point of contact between to the Treasurer and clients as well as staff.
Skill Requirements
- Graduate from Commerce stream is a MUST
- Minimum of 3-5 years’ experience handling Personal Assistant, Basic experience admin and office management
- Ability to multitask and complete tasks in a timely manner; deadline driven environment
- Strong Interpersonal, Communication Skills. Strong organizational skills
- Excellent attention to detail, with the ability to maintain a high level of accuracy
- A flexible, pro-active approach to work including the ability to prioritize and re-prioritize
- Ability to manage pressure and conflicting demands and priorities tasks and workload
- Ability to work on own initiative.
- Ability to deal with sensitive information with discretion and to maintain confidentiality
Working Hours: - Monday to Saturday (10:00 AM to 6:00 PM)
Probationary Period: 3 months
Leave Policy - 12 Annual leaves in a year that includes National and State Holidays
Food Policy
- Yoga Institute is an Ashram that promotes Satvik and holy living to all. You cannot order food from outside while you are at the institute. Only Vegetarian food is allowed at the Institute. Yoga Institute provides Satvik food to all associates serving with them however if the associate wishes to carry his/her own lunch box, it has to be a vegetarian food. STRICTLY NO NON-VEG food will be allowed during working hours
**Job Types**: Full-time, Regular / Permanent
**Salary**: ₹20,000.00 - ₹30,000.00 per month
**Benefits**:
- Food provided
Schedule:
- Day shift
Supplemental pay types:
- Performance bonus
Ability to commute/relocate:
- Mumbai Suburban, Maharashtra: Reliably commute or planning to relocate before starting work (required)
**Experience**:
- total work: 2 years (preferred)
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