Personal Assistant

2 days ago

Mumbai, India The Yoga Institute Full time

Summary of the Job:

- Provide full administrative and secretarial support at a senior level to the treasurer to ensure the smooth management of the day-to-day affairs, and most effective use of his/her time. Handle sensitive and complex issues in a professional and objective manner.
- Manage Treasurer’s electronic diary, assessing priority of appointments and reallocation as necessary.
- Process Treasurer’s correspondence, ensuring that incoming correspondence is dealt with by the treasurer/or on behalf of the treasurer, or other staff as appropriate.
- Maintain Treasurer’s office systems, including data management and filing.
- Maintain records of Treasurer’s contacts.
- Screen calls, enquiries and requests, and deal with them when appropriate.
- Produce documents, briefing papers, reports and presentations for the Treasurer.
- Organise meetings and ensure that Treasurer is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
- Manage arrangements for meetings, including production/distribution of agenda and papers.
- Meet and greet visitors at all levels of seniority.
- Supervise all incoming/outgoing mail.
- Any other duties as may reasonably be required by the Treasurer.
- Assist and help Treasurer on Financial documents and reports
- Act as a single point of contact between to the Treasurer and clients as well as staff.

Skill Requirements
- Graduate from Commerce stream is a MUST
- Minimum of 3-5 years’ experience handling Personal Assistant, Basic experience admin and office management
- Ability to multitask and complete tasks in a timely manner; deadline driven environment
- Strong Interpersonal, Communication Skills. Strong organizational skills
- Excellent attention to detail, with the ability to maintain a high level of accuracy
- A flexible, pro-active approach to work including the ability to prioritize and re-prioritize
- Ability to manage pressure and conflicting demands and priorities tasks and workload
- Ability to work on own initiative.
- Ability to deal with sensitive information with discretion and to maintain confidentiality

**Job Types**: Full-time, Regular / Permanent

Pay: ₹20,000.00 - ₹30,000.00 per year

**Benefits**:

- Food provided

Schedule:

- Day shift

Supplemental pay types:

- Performance bonus

Ability to commute/relocate:

- Mumbai Suburban, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 3 years (preferred)

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