Purchase Officer

**About Us**
LIN SCAN Provide complete Solutions to all aspects of all aspects of In Line
- Solutions in the oil and gas industry and ensure pipeline integrity by providing highly accurate information for Maintenance and Repair Programs.
LIN SCAN innovations are based on continuous product & services improvements & developments. We have the second-largest fleet of intelligent In-line inspection tools & full range of pipeline diameters from 2” to 56” in the world and have designed and manufactured inspection systems utilizing the latest technologies and highly skilled people.

**Position Summary**
The Purchased Officer is responsible for working with the suppliers, following up on deliveries, clearing ports and borders, municipality and main supplier issues for concentrate, raw material, spare parts, and Marketing Equipment Management parts. Compile information, login, track and forward LPRs and LPOs and keep records to draw up purchase orders for materials and services. Assist and support the TM/Production Manager.
**General responsibilities**
- Comply always and fully with LIN SCAN HSE requirements
- Be quality conscious (dynamic approach towards quality improvement and aim at getting things right first time)
- Maintain confidentiality, integrity and safeguard LIN SCAN trade secrets
- Respect and support fellow employees at all times
- Respond to changes positively (technical advancements as well as organizational adaptations)
- Act in such a manner that LIN SCAN’s reputation is highly respected
- Be results-oriented; alert others timely when a task may not produce the required result for LIN SCAN’s final product
- Follow LIN SCAN’s Process Flow Charts and interact with other departments when required
- Assure timely and accurate reporting to LIN SCAN IT Department
- Identify training requirements

**Key Responsibilities & Authorities**
- Handling Purchasing
- Stores material receiving
- Submit GRN to accounts
- Attend purchasing related audit
- Attend meeting with suppliers
- Handling petty cash procurement
- Transportation request from logistic dept for delivery & material exit
- Send RFQ & collect quotes
- Purchase requisition creation
- Item code creation
- Purchase order creation
- Approval request & follow up with accounts
- Give feedback if there are any concerns regarding LPO to the approval person such as price discrepancies, payment terms etc.
- Delivery follow up with supplier
- Pre-payment request from accounts
- Preparing price comparison for account approval reference
- Payment follow up with accounts
- Search new suppliers for procurement
- Supplier registration & get approval from QC
- Request supplier creation from accounts
- Update approve supplier list
- Filing all purchase orders along with quotes for audit purpose
- Negotiation with suppliers regarding delivery time, discount, payment terms, etc
- MTC/DO/Invoices reconcile for QC/Accounts purpose
- To create work order
- Execute other tasks as assigned by Supervisor.

**Accountability**
- Insure materials are ordered and delivered on time
- To issue PO and get approvals as per Corporate Authority Matrix
- Coordinate with request originator for clarifications from suppliers at initial stage of procurement
- Follow up for the delivery of purchased materials with supplier/logistics department
- Coordinate with QC for supplied goods and maintain approved supplier list

**Skills/Experience**:

- Bachelor degree in Engineering or Supply Chain.
- Experience in international purchase
- Postgraduate with 5 years of experience in similar position
- Preferable to have a previous experience in Manufacturing, FMCG or Automotive industry
- Experience and good knowledge of the market (customers, systems, providers)
- Knowledge of English language.
- Knowledge of ERP systems.

**Physical and Mental Requirements**:

- Lifting and Carrying: Ability to lift and carry up to 50 pounds.
- Mobility: Must be able to walk and climb to perform duties, including maneuvering within a refinery or plant environment and accessing elevated platforms via ladders and stairwells.
- Communication: Sufficient clarity of speech and hearing, or other communication capabilities, to communicate effectively.
- Focus and Multitasking: Ability to maintain focus and multitask effectively.
- Safety Equipment: Must be able to wear safety equipment as required by the safety department for personal protection, if/where needed in manufacturing environments.
- Personal Mobility and Reflexes: Sufficient personal mobility and physical reflexes, with or without reasonable accommodations, to perform office duties and travel to off-site locations when necessary.

**About PIPECARE Group**:
PIPECARE Group offers comprehensive In-Line Inspection Services to identify and size pipeline threats, Utilizing advanced technologies such as Magnetic Flux Leakage, Transverse Field Inspection, Ultrasound, and specialized tools, PIPECARE ensures precise detection and assessment of various pipeline anomali