People Operations

3 days ago

Coimbatore Tamil Nadu, India Innovspace Full time

**About the Role**

We’re looking for a high-discipline, high-trust **People Operations & Executive Coordinator** to support the leadership team at Aeonn Ark Pvt Ltd — a fast-scaling group of ventures spanning real estate, hospitality, coworking, and AI.

This role is a unique blend of:

- **Executive Assistant support** (calendars, meetings, documentation)
- **HR Coordination** (hiring pipeline, onboarding, offer rollout)
- **Operations Admin** (trackers, logistics, team rituals)

You’ll work directly with the **Executive Director - Operations**, **Executive Director - Strategy**, and **Founder**, while collaborating with hiring managers across verticals.

**Key Responsibilities (Expanded)**

**Executive & Calendar Management**
- Manage daily calendar, calls, internal reviews, and meeting logistics for the EDs and Founder
- Track follow-ups, prep meeting agendas, and send daily briefing summaries
- Coordinate travel, event invites, guest meetings, and block time for high-priority execution items
- Take notes during team or leadership meetings and circulate clear action items

**HR & Hiring Coordination**
- Coordinate with recruiters, platforms, and internal vertical heads for hiring pipeline
- Prepare and follow through on offer rollouts, onboarding checklists, and access provisioning
- Maintain updated employee master file, org chart, and team directories

**Documentation, SOPs & Tracker Management**
- Maintain and update all internal documentation: contracts, receipts, review trackers, ID logs, asset distribution sheets
- Own and update core trackers: hiring funnel, trial performance, onboarding, probation completions, exit checklists
- Assist in preparing internal decks for hiring reviews, monthly performance snapshots, and OKR audits
- Create templates for repetitive internal ops (e.g., hiring SOP, onboarding process, meeting checklist)

**Admin & Office Coordination**
- Oversee daily office needs: stationery, printer, biometric, internet issues, pantry, and office access
- Coordinate with site admins for asset movement, housekeeping, courier dispatch, and vendor visits
- Maintain logs of incoming/outgoing items, visitor registers, and meeting room bookings
- Assist ED Ops in basic procurement (quotes, comparisons, approvals) and vendor coordination

**Requirements**:

- 2-4 years experience in EA, Admin, or HR coordination roles
- Proficiency in **Google Workspace + MS Office (Excel, Word, PPT)**:

- Excellent English (written + spoken)
- Strong follow-up, calendar discipline, and documentation hygiene
- Comfortable handling confidential leadership information
- Strong coordination skills across verticals

**Job Types**: Full-time, Permanent

Pay: ₹25,000.00 - ₹35,000.00 per month

**Benefits**:

- Health insurance
- Paid sick time
- Paid time off
- Provident Fund

Schedule:

- Day shift
- Morning shift

Supplemental Pay:

- Performance bonus

Work Location: In person

Application Deadline: 10/07/2025
Expected Start Date: 15/07/2025

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