Office Executive

2 days ago

Sakinaka Mumbai Maharashtra, India LIKELICS COSMETICS LLP Full time

**Job Title: Office Executive**

**Job Summary**:
The Office Executive is responsible for overseeing daily office activities, maintaining office supplies and facilities, coordinating with vendors, and supporting internal staff. This role involves managing administrative tasks, assisting with scheduling, and ensuring efficient office operations. The Office Executive serves as a point of contact for employees and visitors, contributing to a well-organized and welcoming work environment.

**Key Responsibilities**:

- **Office Administration**:

- Oversee office maintenance, ensuring facilities are clean, organized, and well-stocked with necessary supplies.
- Manage office supplies inventory, track stock levels, and place orders as needed to avoid shortages.
- Coordinate with external vendors for repairs, maintenance, and office equipment, securing the best service agreements and timely support.
- **Reception & Communication**:

- Greet visitors, answer phone calls, and handle inquiries, providing excellent customer service and directing calls or messages to appropriate staff.
- Manage incoming and outgoing mail, courier services, and correspondence, ensuring timely distribution to relevant departments or personnel.
- **Scheduling & Coordination**:

- Assist with scheduling meetings, booking conference rooms, and arranging travel for staff as required.
- Coordinate internal events or team meetings, including organizing logistics and preparing necessary materials.
- **Clerical & Record-Keeping**:

- Maintain and organize office records, documents, and files, ensuring they are easily accessible and up-to-date.
- Perform basic bookkeeping tasks, such as tracking expenses, preparing invoices, and submitting expense reports.
- **Employee Support & Office Management**:

- Act as a point of contact for staff inquiries related to office facilities, supplies, and equipment.
- Ensure compliance with company policies and help reinforce a positive workplace culture.

**Job Types**: Full-time, Permanent

**Benefits**:

- Provident Fund

Schedule:

- Day shift
- Fixed shift

**Education**:

- Higher Secondary(12th Pass) (preferred)

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

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