Back Office Executive

2 days ago

Mansarovar Jaipur Rajasthan, India SIDHARTH SHUTTERS & ATOMATION Full time

**Job Title**: Back Office Executive
**Location**: Mansarovar, Jaipur
**Company**: Sidharth Shutters and Automation Manufacturing Company

**Job Summary**:
We are seeking a meticulous and organized Back Office Executive to join our team, responsible for handling quotations, purchase orders (PO), and various work management tasks. This role is essential to streamline office processes, support sales and procurement teams, and ensure accurate record-keeping.

**Key Responsibilities**:

- **Quotation Management**:

- Prepare accurate quotations based on client requirements, ensuring timely responses to inquiries.
- Coordinate with the sales team to understand pricing and specifications for each quotation.
- Track quotation status and follow up with clients as necessary.
- **Purchase Order (PO) Processing**:

- Handle purchase order creation, verification, and processing in alignment with company policies.
- Coordinate with suppliers for order confirmation and update inventory records.
- Track the status of POs and resolve any discrepancies or issues.
- **Documentation & Reporting**:

- Maintain accurate records of all quotations, POs, and related documentation.
- Generate regular reports on quotation and PO activities for management review.
- Organize digital and physical files for easy retrieval and compliance.
- **Coordination & Communication**:

- Liaise with internal departments (sales, procurement, inventory) to ensure smooth workflow.
- Communicate with clients and suppliers for any queries or clarifications.
- Assist in other back-office tasks, including administrative support, as needed.

**Qualifications**:

- Bachelor’s degree in Business Administration or related field.
- Proven experience in back-office roles, preferably within manufacturing or related industries.
- Strong organizational skills and attention to detail.
- Proficiency in MS Office (Word, Excel) and familiarity with ERP systems.

**Skills & Competencies**:

- Excellent time management and ability to prioritize tasks.
- Effective communication skills, both written and verbal.
- Problem-solving attitude with a strong customer-service orientation.

**Job Types**: Full-time, Fresher

Pay: ₹12,000.00 - ₹27,575.36 per month

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

Expected Start Date: 20/11/2024

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