Workplace Supervisor

4 days ago

Bengaluru Karnataka, India Kong Full time

**Are you ready to power the World's connections?**

**About the role**:
Kong is seeking a full-time, onsite India Workplace Supervisor and Site Assistant to oversee daily office operations, manage office spaces, enhance employee experience, and provide comprehensive support to our India Site Leader across the region. This role will collaborate closely with the India Site Leader, Procurement, IT, and local employees to streamline processes, uphold policies, manage office requirements, oversee vendor relationships, and cultivate a positive workplace culture.

**Site Leader Support**
- Manage the complex and demanding calendar of the India Site Leader, including scheduling national and international travel, and serving as a general manager for all site-related matters.
- Coordinate and schedule critical meetings, ensuring seamless calendar management.
- Organize logistics, agendas, and content for meetings, conferences, and special events, including executive and departmental meetings held weekly, monthly, and quarterly.
- Arrange visits for external guests, acting as the face of Kong to ensure a welcoming experience.
- Oversee travel arrangements and ensure timely, accurate expense reporting for the Site Leader.
- Assist in organizing and maintaining shared documents, Zoom recordings, and Wiki pages.
- Source swag vendors and manage the project lifecycle from concept to distribution.
- Handle special projects and additional tasks as requested by the Site Leader.

**Office Operations & Administration**
- Guide India-based employees on all administrative and operational policies and procedures.
- Lead and develop a distributed team of office coordinators, workplace associates, and front desk staff.
- Serve as the central point of contact for all workplace-related matters across departments and regions.
- Support the Procurement team with localized events and programs.
- Assist the People Team in upholding local workplace health and safety standards.
- Act as the emergency response lead, coordinating fire drills, first aid kits, and safety training across locations.

**Facilities Management**
- Administer access controls, badging systems, and visitor management solutions.
- Lead space planning, seating arrangements, and occupancy management to support effective hybrid work models.

**Workplace Experience & Collaboration**
- Champion a world-class employee experience by fostering a welcoming, inclusive, and productive office environment.
- Coordinate in-office events, onboarding logistics, team gatherings, and culture-building initiatives.
- Oversee snacks, catering, wellness, and sustainability programs where applicable.

**Qualifications**
- Highly organized, with the ability to manage multiple projects and meet deadlines in a dynamic, fast-paced environment.
- Meticulous attention to detail - and are someone who is on top of the numbers and can articulate the status of projects at anytime
- Strong relationship-building and partnership skills.
- Willingness to travel frequently (approximately 25%) to support key office locations; occasional after-hours coordination with regional teams may be required.
- Experience in a fast-paced, scaling tech or multinational company.
- Proficiency with Google Workspace, Slack, Zoom, and Gable.
- Excellent organizational, communication, and project management abilities.
- Familiarity with global labor laws, lease management, and vendor contract negotiation.

LI-NS1

**About Kong**:

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