Receptionist

2 weeks ago

Noida Uttar Pradesh, India Quest Business Solution Full time

o Overseeing the daily functions of the administrative department and its personnel.
- Recruiting, training, and assessing staff performance while implementing corrective measures as needed.
- Enhancing overall office services within Administration and Facilities.
- Ensuring uninterrupted business operations across various locations, preparing Business Impact Analysis (BIA) and Risk Assessment (RA) plans, and participating in both internal and external audit schedules.
- Managing front desk duties and facilitating the organization of diverse events.
- Overseeing maintenance management related to various administrative and facility systems, including HVAC, EPABX, UPS, power backup, access control, video management systems, and public address systems.
- Handling vendor relations, procurement processes, contract formulation, policy development, and vendor performance evaluations.
- Responsible for the administration and facilities management across multiple locations, focusing on both technical and soft services.
- Conducting cost management and analysis based on historical and projected budgets.
- Coordinating building management efforts and liaising with various stakeholders.
- Collaborating with different departments to ensure the timely completion of assigned tasks.
- Managing team dynamics, shift schedules, leave requests, and the approval process.
- Developing, reviewing, and refining administrative systems, policies, and procedures.
- Ensuring the office is adequately supplied and that all equipment is functioning and well-maintained.
- Managing compliance in areas such as fire safety, statutory labour regulations, and Know Your Customer (KYC) requirements.
- Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
- Collecting, organizing, and maintaining information through computer systems and filing methods.
- Supervising special projects and monitoring progress towards organizational objectives.
- Enhancing skills through participation in educational opportunities.
- Overseeing file management processes, including the storage and retrieval of all files, whether related to litigation or corporate matters, while maintaining continuous coordination with relevant parties.
- Following up with Advocates/Court Clerks/Team secretaries regarding file cleaning
- Supervision of File storage area in Record Room as well as floor areas and allocation of identified and recorded space to files

Pay: Up to ₹800,000.00 per year

**Experience**:

- Receptionist: 8 years (required)

**Location**:

- Noida (required)

Work Location: In person

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