
File Clerk
5 days ago
**File Organization and Management**:
- Ensure all employee personal files are accurately organized, categorized, and easily accessible.
- Maintain up-to-date records for each employee, including personal information, contracts, performance reviews, and other HR-related documents.
- **Confidentiality**:
- Ensure the confidentiality of employee information by securing personal files, adhering to data protection regulations, and restricting access to authorized personnel only.
- **Document Updates and Audits**:
- Regularly update personal files with any new documents, including offer letters, promotions, performance evaluations, salary adjustments, and training certificates.
- Conduct periodic audits of personal files to ensure accuracy and compliance with company policies.
- **File Retrieval**:
- Respond to requests for employee files, providing relevant documents in a timely manner.
- Ensure proper documentation and tracking of all file requests.
- **Data Entry and Record-Keeping**:
- Input data into HR management systems and databases related to personal files.
- Ensure that any changes to employee details (e.g., address, phone number, emergency contacts) are updated promptly.
- **Compliance and Legal Documentation**:
- Ensure personal files contain all required legal and compliance documentation, including signed agreements, tax forms, and any other mandated documents.
- Monitor expiration dates of documents such as contracts or certifications and ensure they are renewed on time.
- **Tracking and Reporting**:
- Maintain a system for tracking contract expiry dates and other important employee milestones.
- Generate reports on the status of employee personal files when needed by HR or management.
- **Archiving and Disposal**:
- Oversee the proper archiving of outdated files, ensuring they are stored securely and in compliance with data retention policies.
- Ensure the safe and confidential disposal of employee documents that are no longer needed.
- **Communication with HR Team**:
- Collaborate with HR to ensure all personal files are complete and updated.
- Assist with any HR projects that involve the use or maintenance of employee records.
- **Ad Hoc Tasks**:
- Assist with any additional tasks related to employee records, as required during the contract period, including preparing files for audits or new employee onboarding.
**Job Type**: Contractual / Temporary
Contract length: 6 months
Pay: ₹10,000.00 - ₹12,000.00 per month
Schedule:
- Day shift
Work Location: In person
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