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Operations Executive

2 weeks ago

Patel Nagar Delhi Delhi, India WOW Events Full time

**Key Responsibilities**

**Strategic Event Planning**:

- Collaborate with executive stakeholders to define event objectives, align with organizational goals, and determine overall strategy.
- Develop comprehensive event plans, incorporating detailed timelines, budgets, and operational frameworks.
- Oversee high-level logistics, including venue negotiation, catering contracts, transportation coordination, and accommodations for high-profile attendees.

**Vendor and Partner Management**:

- Build strategic partnerships with top-tier vendors, suppliers, and contractors, ensuring high-quality services for equipment, catering, audiovisual production, and security.
- Negotiate contracts to optimize value while maintaining the highest standards of quality and service.
- Foster long-term relationships to ensure reliable collaboration and adherence to service-level agreements.

**Financial Oversight**:

- Create and manage multi-million-dollar event budgets, ensuring resource allocation aligns with financial goals.
- Implement cost control measures, negotiate competitive rates, and track financial performance throughout event planning and execution.
- Provide regular financial updates and comprehensive reporting to key stakeholders.

**Leadership and Team Development**:

- Build and lead cross-functional teams of coordinators, technicians, and volunteers, ensuring optimal performance and collaboration.
- Delegate responsibilities effectively while providing mentorship and guidance to staff.
- Cultivate a culture of excellence, accountability, and innovation within the team.

**Operational Excellence and Logistics**:

- Oversee all logístical aspects of event operations, including setup, breakdown, and real-time coordination.
- Manage transportation schedules, accommodation logistics, and equipment needs for VIP attendees, performers, and staff.
- Ensure seamless execution of high-profile events through meticulous logístical planning.

**Technical Oversight**:

- Lead technical production teams to ensure flawless operation of audiovisual systems, lighting, staging, and other essential event components.
- Anticipate technical challenges and implement solutions proactively to maintain operational continuity.

**Risk and Compliance Management**:

- Identify and mitigate potential risks, ensuring compliance with health, safety, and regulatory standards.
- Develop robust contingency plans and manage emergency protocols to safeguard the well-being of attendees and staff.

**On-Site Leadership**:

- Serve as the executive point of contact during events, ensuring all operations align with the organization's vision.
- Manage real-time decision-making and conflict resolution to maintain event quality and attendee satisfaction.

**Post-Event Analysis and Strategy**:

- Conduct comprehensive evaluations of event success, gathering qualitative and quantitative feedback.
- Deliver executive-level reports, identifying key takeaways and actionable recommendations for future events.

**Industry Expertise**:

- Stay abreast of cutting-edge trends, technologies, and best practices in event management and production.
- Represent the organization at industry conferences, fostering relationships with leading professionals and innovators.

**Qualifications**:

- Bachelor’s degree in Event Management, Hospitality, Business Administration, or a related field (Master’s preferred).
- Proven track record of leading large-scale, high-stakes events with multimillion-dollar budgets.
- Exceptional organizational, analytical, and leadership skills with the ability to thrive under pressure.
- Superior negotiation and relationship management capabilities, with expertise in vendor partnerships.
- Proficiency in advanced event management platforms, project management tools, and financial software.
- Comprehensive knowledge of global health, safety, and compliance standards for events.
- Flexibility for travel and availability for non-standard working hours, as required.
- Visionary leader capable of driving operational excellence and fostering strategic growth.

Pay: ₹18,000.00 - ₹35,000.00 per month

Ability to commute/relocate:

- Patel Nagar, Delhi, Delhi: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (required)

**Experience**:

- Events operations: 1 year (required)

**Language**:

- English (required)

Work Location: In person