Admin Front Desk Executive

4 days ago

Wagle Estate Thane Maharashtra, India KBNK Design Build Pvt. Ltd Full time

**Job Summary**:
We are seeking a dynamic and efficient **Admin cum Front Desk Executive** to oversee front office duties, administrative functions, coordinate basic IT requirements, and handle corporate travel arrangements. This role is vital for maintaining smooth office operations and creating a positive impression for visitors and internal stakeholders.

**Key Responsibilities: Front Desk Management**:

- Welcome and direct visitors and guests with professionalism and courtesy
- Maintain visitor logbooks and issue visitor badges
- Ensure the reception and waiting area is tidy and presentable at all times
- Handle incoming/outgoing couriers and deliveries

**Administrative**:

- Maintain and reorder office supplies, stationery, and pantry items
- Coordinate meeting room bookings and ensure readiness
- Maintain filing systems and organize company records
- Handle petty cash, prepare expense reports, and maintain transaction logs

**IT Coordination**:

- Act as a liaison between staff and IT support/vendors for basic troubleshooting
- Coordinate with vendors for IT equipment procurement and maintenance
- Maintain inventory of IT assets (laptops, Wi-Fi routers, printers, etc.)

**Travel & Accommodation Management**:

- Book domestic flights, hotels, and local transport as per company policies
- Maintain travel logs and expense details for reporting and reimbursements
- Coordinate with travel agencies/vendors for best deals and schedule changes
- Provide itinerary details and assistance to employees and guests

**Facility & Vendor Coordination**:

- Coordinate with facility teams for office cleanliness and maintenance
- Liaise with vendors for office services - housekeeping, security, utilities, etc.

**Required Skills & Qualifications**:

- Bachelor's degree or equivalent (preferred)
- 1-3 years of experience in front desk/admin/travel coordination roles
- Proficient in MS Office (Word, Excel, Outlook)
- Excellent communication and interpersonal skills
- Well-organized with strong attention to detail

Pay: ₹25,000.00 - ₹30,000.00 per month

Schedule:

- Day shift

Work Location: In person

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