Admin/personal Assistant

2 weeks ago

Kasarwadi Pune Maharashtra, India Silicon Safepack Pvt. Ltd. Full time

We are hiring for Personal Assistant to MD for our Pune office.

Experience - Minimum 3-6 years of experience.

Age must be 30-35 years

**Key responsibilities**:
To work as executive assistant to the MD

Act as the point of contact among executives, employees, clients and other

external partners.

Assist in the preparation of agendas and capture salient points, decisions, action

items and status in meetings such as Board meetings, Project Meetings.

Draft correspondence t o be sent on behalf of and signed by MD.

Manage information flow in a timely and accurate manner.

Manage executives’ calendars and set up meetings.

Make travel and accommodation arrangements.

Take minutes during meetings.

Screen and direct phone calls and distribute correspondence.

Share collective responsibility for delivering organizational objectives, through

active engagement and collaboration with employees at all levels in the

organization.

Ensure that urgent enquiries and emerging issues are brought to the MD’s

attention.

Organise meetings and ensure that Director is well prepared for those

meetings, preparing agendas, pre-meeting briefings and meeting papers.

Produce documents, briefing papers, reports and presentations for the Director.

Assist Director in researching and following up with action on matters which fall

within the Director’s responsibility - chasing responses, triggering follow-up

action.

Maintain records of Director’s contacts, screen calls, enquiries and requests,

and deal with them when appropriate.

Maintain Director’s office systems, including data management and filing.

Process Director’s correspondence, ensuring that incoming correspondence is

dealt with by the Director/or on behalf of the Director, or other staff as

appropriate.

Manage Director’s travel arrangements (including visa /accommodation).

Manage Director’s electronic diary, assessing priority of appointments and

reallocation as necessary.

**Skills Needed**:
Excellent written and verbal communication skills

Documentation

Attention to details

Problem-solving and decision-making skills

Dispute resolution abilities

Planning, prioritisation and time management skills

Excellent logístical skills - making arrangements for travel, complex diary

management

Excellent interpersonal skills, dealing with people at senior levels professionally

and with appropriate confidentiality.

**Silicon Safepack Pvt. Ltd.**

Address: Manimangal Society, A- Wing, 1st Floor, Infront of Naiminath Jain

Shwetambar Temple. Kasarwadi, Pune Road, Near BRT Bus Stop Pune
- 411034

**Job Types**: Full-time, Permanent

Pay: ₹20,000.00 - ₹30,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Provident Fund

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 6 years (preferred)

**Language**:

- English (preferred)

Work Location: In person

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