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Admin Executive

3 weeks ago

Ahmedabad Gujarat, India CSRBOX Full time

**Position Overview**:
CSRBOX is seeking a motivated and detail-oriented Operations and Admin Associate to join our team. The Operations and Admin Associate will be responsible for supporting various operational tasks including documentation management, travel arrangements, and meeting coordination. This role requires a proactive individual who can handle multiple tasks efficiently and contribute to the smooth running of our operations.

**Roles and Responsibilities**:

- **Documentation and Records Management**:

- Maintain and organize all operational documentation and records.
- Ensure accuracy, completeness, and adherence to company policies in all documentation.
- Manage filing systems and facilitate document retrieval as needed.
- **Travel Arrangements and Desk Management**:

- Coordinate and book travel arrangements, including flights, accommodations, and local transportation for team members.
- Prepare detailed travel itineraries, ensuring all travel needs are met.
- Be prepared to travel within Ahmedabad and outside Gujarat as needed to support project operations.
- **Meeting Coordination**:

- Schedule, arrange, and coordinate meetings, including preparation of agendas and meeting materials.
- Liaise with internal teams and external partners to ensure effective meeting execution.
- **Operational Support**:

- Provide support in all operational tasks, including tracking and reporting on various activities.
- Address and resolve operational issues promptly and efficiently.
- Maintain and update operational trackers to monitor progress and ensure timely completion of tasks.
- Prepare and distribute regular reports on operational activities.
- **Logistics and Inventory Management**:

- Oversee and coordinate logistics for various projects, ensuring timely delivery and smooth execution.
- Manage transportation and distribution of materials to project sites.
- Maintain accurate records of inventory levels, including project supplies, equipment, and office materials.
- Conduct regular inventory audits to ensure adequate stock levels and prevent shortages.
- **Procurement Management**:

- Manage the procurement process for project-related materials and services.
- Ensure compliance with procurement policies and negotiate with vendors for the best terms.
- **Team Coordination**:

- Collaborate with team members across different departments to ensure seamless project operations.
- Provide administrative support and coordination for project activities.
- Support in organizing meetings, events, and other organizational activities.
- **Administrative Roles**:

- Handle day-to-day administrative tasks, including office management and ensuring the smooth functioning of office operations.
- Support in organizing meetings, events, and other organizational activities.
- **Travel and Field Support**:

- Be prepared to travel within Ahmedabad and outside Gujarat as needed to support project operations.
- Provide on-ground assistance during field visits and ensure smooth operational execution.

Pay: ₹300,000.00 - ₹450,000.00 per year

**Benefits**:

- Commuter assistance
- Health insurance

Schedule:

- Fixed shift
- Monday to Friday

Ability to commute/relocate:

- Ahmedabad, Gujarat: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (required)

**Experience**:

- back
- Office: 1 year (required)

**Location**:

- Ahmedabad, Gujarat (required)

Work Location: In person