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Filing Officer Female

3 weeks ago

Chandigarh, India Sonn Immigration Full time

A filing officer in immigration plays a crucial role in managing and organizing various documents and records related to immigration processes. The specific duties and responsibilities may vary depending on the organization and the level of the position, but generally, a filing officer in immigration can be expected to perform the following tasks:

- **Document Management**:

- Ensure that all documents are complete, accurate, and in compliance with immigration regulations.
- Classify and categorize documents for easy retrieval and reference.
- **Data Entry**:

- Enter information from immigration documents into databases or filing systems.
- Maintain accurate and up-to-date records of applicants, their status, and any other relevant information.
- **File Maintenance**:

- Establish and maintain an efficient filing system for immigration documents.
- Regularly update and purge outdated or unnecessary records in accordance with retention policies.
- **Communication**:

- Liaise with immigration officers, legal professionals, and other staff to facilitate the smooth flow of information.
- **Compliance**:

- Ensure that all filing and document management processes comply with relevant immigration laws and regulations.
- Stay informed about changes in immigration policies and procedures and update filing systems accordingly.
- **Quality Control**:

- Conduct periodic audits of immigration files to ensure accuracy and completeness.
- Identify and rectify any discrepancies or errors in the filing system.
- **Collaboration**:

- Collaborate with other departments, such as legal, human resources, and customer service, to coordinate efforts and share relevant information.
- **Confidentiality**:

- Handle sensitive information with the utmost confidentiality and in accordance with privacy regulations.
- **Training and Development**:

- Stay informed about updates in immigration laws and procedures and provide training to staff on changes affecting the filing process.
- **Customer Service**:

- Assist applicants and other stakeholders with inquiries related to document submission and status updates.

The role of a filing officer in immigration is essential for maintaining order and efficiency in the immigration process, ensuring that all necessary documents are properly filed and accessible when needed. Attention to detail, organizational skills, and a thorough understanding of immigration regulations are critical for success in this role.

**Salary**: ₹15,000.00 - ₹30,000.00 per month

Schedule:

- Day shift

**Experience**:

- Visa filing: 1 year (preferred)

Ability to Commute:

- Chandigarh, Chandigarh (required)

Ability to Relocate:

- Chandigarh, Chandigarh: Relocate before starting work (required)

Work Location: In person