Tender Executive

**Job Title**: Tender Manager / Coordinator - SAP Ariba & GeM Specialist
**Location: Mumbai**

**Job Summary**:
The Tender Manager/Coordinator with expertise in both SAP Ariba and GeM will manage the entire lifecycle of the tender process across both platforms. This includes preparing, submitting, and overseeing tenders for public and private projects while ensuring compliance with organizational standards and regulations. The role involves close collaboration with internal teams to gather accurate information and documentation for tender submissions, developing competitive bids, and maintaining supplier relationships.

**Key Responsibilities**:

- **Tender Management via SAP Ariba & GeM**:

- **Procurement and Sourcing on SAP Ariba**:

- Utilize SAP Ariba for e-sourcing, supplier collaboration, and contract management to identify opportunities, create RFIs/RFQs/RFPs, and track supplier performance.
- Work with procurement teams to leverage SAP Ariba's sourcing tools to identify cost-saving opportunities, negotiate with vendors, and manage supplier relationships.
- Monitor supplier performance and maintain up-to-date supplier information on the platform.
- **Procurement on GeM**:

- Manage and monitor procurement activities on the Government e-Marketplace (GeM) platform for public sector tenders.
- Ensure all government procurement guidelines, policies, and compliance requirements are followed while participating in GeM tenders.
- Liaise with government bodies and officials to resolve any issues or queries during the tendering process.
- **Costing & Pricing**:

- Collaborate with the finance and procurement teams to develop competitive pricing strategies.
- Registering Procurement Sourcing on GEM, ARIBA & other Portals for products related to our industry.
- Prepare detailed cost estimations and breakdowns in line with the project requirements.
- Review supplier pricing and terms on both SAP Ariba and GeM to ensure competitive bids.
- **Risk Management & Compliance**:

- Assess risks and opportunities in each tender and develop mitigation strategies to ensure a competitive edge.
- Ensure that all tenders comply with internal policies, industry standards, legal, and contractual obligations, especially for public sector projects via GeM.
- **Client and Supplier Relationship Management**:

- **Documentation & Record Keeping**:
**Requirements**:

- **Education**:

- Bachelor's degree in Business, Engineering, Supply Chain, Procurement, or a related field.
- **Experience**:

- Minimum of [5] years of experience in tender management, procurement, or bid coordination, with expertise in both SAP Ariba and GeM platforms.
- Familiarity with public and private sector procurement processes.
- **Skills**:

- Strong knowledge of SAP Ariba e-sourcing, procurement, and supplier management functionalities.
- Hands-on experience with GeM (Government e-Marketplace), including its procurement, tendering, and compliance processes.
- Excellent organizational and project management skills, with the ability to manage multiple tenders simultaneously.
- Strong negotiation and communication skills, with experience working with suppliers, vendors, and government agencies will be an added advantage.
- Proficiency in MS Office (Excel, Word, PowerPoint) and other tender management tools.
- **Compliance & Risk Management**:

- Knowledge of public sector procurement regulations and compliance standards (specifically for GeM).
- Ability to assess project risks and develop strategies to address them during the tender process.

**Preferred Qualifications**:

- Experience in both private sector and public sector (government) procurement.
- Familiarity with e-procurement practices, including digital platforms for tendering and contract management.
- Knowledge of legal and contractual frameworks related to tenders and procurement.

**Personal Attributes**:

- Detail-oriented and accurate in document preparation and submission.
- Strong problem-solving abilities, with the ability to address and resolve issues promptly.
- Ability to work under pressure and meet strict deadlines.
- Strong teamwork and interpersonal skills.

**Job Types**: Full-time, Permanent, Fresher

Pay: ₹18,000.00 - ₹25,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus
- Yearly bonus

Work Location: In person

Application Deadline: 25/01/2025
Expected Start Date: 03/02/2025