Program Associate

Overview:
Jhpiego is a nonprofit global health leader and Johns Hopkins University affiliate that is saving lives, improving health and transforming futures. We partner with governments, health experts and local communities to build the skills and systems that guarantee a healthier future for women and families. Jhpiego translates the best science and practice into moments of care that can mean the difference between life and death for women and families. The moment a woman gives birth; the moment a midwife helps a newborn to breath. Through our partnerships, we are revolutionizing health care for the world’s most disadvantaged and vulnerable people.

In India, Jhpiego works across various states in close collaboration with national and state governments, providing technical assistance in the areas of family planning, maternal and child health, strengthening human resources for health, and non-communicable diseases. These programs are funded by USAID, Bill & Melinda Gates Foundation, David & Lucile Packard Foundation, Children’s Investment Fund Foundation (CIFF), and others.

Jhpiego is hiring Program Associate for USAID funded Family Planning and Reproductive Health for Young Population in India project. The project vision is to demonstrate innovative models to leapfrog young people’s reproductive health and family planning outcome. It will also promote adaptation of possible models from evidence-based high impact interventions demonstrated in previous programs. This project is also expected to catalyze lessons learned from USAID’s previous investments on FP/RH for youth.

**Responsibilities**:

- Serve as a key contact for all types of programmatic assistance to the assigned programs and supervisor.
- Assist in preparing correspondence, documents as well as training material such as manuals and audiovisual aids.
- Assist in development of finished materials including selection of vendor, coordination with the program team for selecting designs, printing, dispatching and other related activities.
- Coordinate and ensure proper documentation for hiring of consultants for the assigned programs.
- Provide support to program team to ensure timely completion of all planned activities as per the project work plans.
- Handle procurement of program related material including training models, books, and manuals as per procurement guidelines.
- Assist communications team in drafting success stories and facts in consultation with the program team members.
- Review and maintain stock inventory of training material periodically.
- Manage logistic arrangements of all the trainings including budgeting, planning the event, collating material, making arrangements for participants’ travel and reimbursements in consultation with Finance.
- Assist in maintaining proper documentation of all financial transactions related to workshops and trainings.
- Assist in conducting meetings, including preparing agenda, taking and circulating minutes of the meeting.
- Coordinate and communicate in a professional manner with the Jhpiego country office and state teams, donors and other stakeholders to support effective program implementation.
- Develop project understanding to more comfortably support the program team in material development and activity planning.
- Maintain program and office files in both electronic and physical documentation.
- Review/submission of travel claims with required supporting, activity budget preparation, procurement actions, advance settlements against activities etc.
- Check “Documentation” and “Approvals” in the all Claims/ settlements/ bills.
- Check all non-financial items in bills e.g. for hotel bill - check in/out dates, no. of pax, guest signature etc. for taxi bills - verify completeness of log book/ trip sheet, ION etc. In case of conference bills, verify List of Participants (LOP) with hotel stay bill, signatures in LOP & hotel bills etc. Sign off on supporting documents.
- Perform other duties as assigned by the supervisor.

Required Qualifications:
**Abilities/Skills**:

- Demonstrated ability to multitask.
- Attention to details.
- Ability to produce documents and coordinate activities independently.
- Ability to develop productive working relationships with other agencies, stakeholders and other organizations.
- Ability to multitask and work in a multicultural team.
- Able to manage/prioritize work from several sources.
- Ability to handle a variety of assignments under pressure of deadlines.
- Excellent organizational skills required.
- Excellent English and Hindi communication skills.
- Proficiency in computer skills, particularly Ms. Office and Microsoft Outlook
- Willingness and flexibility to work on a wide range of tasks and travel up to 30% of time

**Qualifications/Knowledge**:

- Bachelor’s degree in arts, commerce, social sciences or humanities, masters in social sciences/work or public health desirable.
- 1-3 years of relevant work experience in programmatic and ad