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Executive Assistant/personal Assistant

2 weeks ago

Bhiwandi, India Roma Apparel Full time

**Executive Assistant to Director**:

- Job Responsibilities: _- Calendar Management:

- Maintaining Business Diary
- To organize Meetings, Events & Tasks.
- To prepare and circulate the Agenda for the Meetings.
- To collect and review the reports for Meetings.
- To note down and circulate the Minutes of the Meeting.
- To follow-up on the action points of the meetings.
- To prepare meeting invites in case of virtual meetings.
- To set reminders for the important events
- Communication:

- To attend and make calls on the behalf of the CEO to the External Stakeholders.
- To draft and edit the correspondences for internal and external stakeholders.
- To review the paperwork, letters, and checks that need to be approved by the CEO.
- To maintain the files of the important paperwork
- MIS Reports and Presentations:

- Prepare monthly reports by coordinating with various depts.
- To assist Business Unit Heads to prepare MIS Reports.
- To prepare Performance Review Presentation and other presentations.
- Co-ordination:

- To co-ordinate with Company Secretary for various legal documentation and activities.
- To co-ordinate with office staff for refreshments and snacks for guests.
- To keep track of office stationery supplies and co-ordinate with Admin Team for replenishment.
- To co-ordinate projects of Business Units & Sales teams
- Coordination with sales team for reports
- To facilitate customer visit to Factory in co-ordination with Sales Department
- Travel Management:

- To float enquiries to Hotels for bookings.
- To assist or book flight tickets.
- To take down the Minutes of the Meeting & Circulate the same also to follow up the action plan ascertained during meeting.
- To act as mediator between Sales Department and Factory.
- secretarial support to the Director

**Salary**: ₹9,692.30 - ₹45,282.11 per month

Schedule:

- Day shift

Ability to commute/relocate:

- Bhiwandi, Thane - 421302, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (preferred)