Co-ordinator

8 hours ago

Vile Parle Mumbai Maharashtra, India AIC NMIMS Incubation Centre Full time

Position**:Coordinator**
Department: Operations & Administration
Location: Mumbai

Expected: INR 3 Lacs to 5 Lacs

Reporting To: General Manager - Incubation Centre
Type: Full-time | On-site

**About AIC NMIMS Incubation Centre**:
**About the Role**

**As a Coordinator at our Incubation Centre**, you will play a vital role in ensuring smooth backend operations across compliance, accounts, HR, administration, and general operations. From managing regulatory documentation and supporting audits to handling team logistics and day-to-day functioning, you'll help create a strong backbone for all our incubation activities.

If you're someone who thrives on organization, enjoys working behind the scenes to keep everything running smoothly, and has an eye for detail, this role is for you.

**Key Responsibilities**

**Compliance & Reporting**
- Assist in maintaining statutory and regulatory compliance records
- Coordinate timely filings (ROC, GST, TDS, etc.) with internal and external consultants
- Support documentation and reporting for grants (e.g., AIM/NITI Aayog, Startup India, etc.)
- Maintain MoUs, contracts, and legal documents for partners, vendors, and startups

**Finance & Accounting**
- Support finance team in voucher management, invoice processing, and reimbursements
- Manage income invoicing through SAP and maintain MIS.
- Assist in monthly expense tracking and financial documentation.
- Liaise with the accountant for SAP entries, bank reconciliation, and audit support
- Manage petty cash and fund disbursal for internal and program-related needs

**HR & Administration**
- Coordinate staff attendance, leaves, and HR documentation
- Maintain end to end employee life cycle and assist in recruitment processes
- Support onboarding, vendor management, and facility-related tasks
- Manage procurement, office supplies, and inventory records

**Operations & Coordination**
- Ensure smooth day-to-day office operations and vendor coordination
- Support backend documentation and logistics for incubation programs, events, and workshops
- Act as a point of contact for internal teams, startups, and external vendors
- Maintain and update SOPs and dashboards for reporting and process tracking

**Qualifications & Skills**
- Bachelor’s degree in Commerce, Management, or related field
- 2-3 years of relevant work experience in operations, accounts, or admin roles
- Familiarity with SAP, Excel, Google Sheets, and accounting principles
- Strong organizational, multitasking, and communication skills
- Ability to work independently, handle confidential information, and meet deadlines

Pay: ₹25,000.00 - ₹40,000.00 per month

**Benefits**:

- Health insurance

Work Location: In person

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