Executive, Office Administration

Job Description Summary

Coordinating with sales and commercial team by managing schedules, filing important documents, and communicating relevant information. Ensuring the adequate of sales related equipment or material, responding to complaints from customers and provide after sales support when required.

**Job Description**:
We are the makers of possible

BD is one of the largest global medical technology companies in the world.
_Advancing the world of health_ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities.

Why Join Us?

A career at BD means learning and working alongside inspirational leaders and colleagues who are equally passionate and committed to fostering an inclusive, growth-centered, and rewarding culture. You will have the opportunity to help shape the trajectory of BD while leaving a legacy at the same time.

To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of health. At BD, you’ll discover a culture in which you can learn, grow and thrive. And find satisfaction in doing your part to make the world a better place.

Become a maker of possible with us

Principal Accountabilities
- Maintain employee master data file for respective business team members.
- Maintenance of data such as Sales reports, stock information from SAP.
- Sales coordination for respective business with Customers, Distributors and Logistics
- Payment and orders follow up.
- Monthly reports and presentations
- Follow-up regarding collection of statutory forms for respective business based on Finance / Commercial / HR input.
- Coordinate with regional commercial team to fill the gap between sales and commercial process.
- Maintain all records related to sales process like Target approval, scheme approval, tracking sales in line with the sales incentive plan, etc.

Budget Management:

- Keeping record of all promotional expenses and sponsorships etc.
- Providing provisions for the business for the month.

Planning and executing quarterly townhalls & yearly events
- COE for Sales Analytics. Enhancing the capability management of Key Account Managers, managing their incentive calculations
- Performing research and communicating with vendors and suppliers to find the best goods and services for the company. Collaborate with internal departments to receive, process, verify, and reconcile invoices.
- Enable team to draft, implement and execute the contracts. Maintain contracts in repository and track expiry.

Schemes:

- Prepare and send Scheme Action Memo to the Distributors, ASMs, RSMs and RCMs basis MPCF issued.

Joining Formalities
- To support on-boarding of new joinees at the regional office by providing all the required joining forms, corporate guidelines and send the duly tabulated and completed forms to HR for personal record.
- Also provide necessary support related on-boarding formalities such as bank account opening, IT support, etc.
- Have that all new associates (both on / off rolls) to log-in Workday and update their emergency contacts in Workday - 100% compliance for their respective regions / business.

C2C Compliances:

- Responsible for driving monthly 100% C2C compliance, for on rolls and contingent employees, for their respective business/s at the regions.

Other tasks:

- Rendering assistance to Field personnel across the country i.e., facilitating, sending brochures /catalogues, arranging transportation, hotel accommodation, etc.

Secretarial Assistance:

- Handling Correspondence / Calls
- Travel arrangements, preparation of TERs, payments handling of the Reporting Manager(s).
- Scheduling Meetings.
- Documentation.
- Managing records, other secretarial assistance rendered to the team from time to time

Multi-tasking
- Simultaneous demands on time
- No set structure in a day
- Complex tasks of various nature each linked to a deadline

Understanding the country operations with a holistic view
- To help respond to all queries / information requests in BUD’s absence
- Prioritizing information flow

Maintaining work related confidentiality

Becton, Dickinson and Company is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.

To learn more about BD visit:
Primary Work Location

IND Gurgaon - Signature Towers B

Additional Locations

Wor