Front Desk Executive

2 days ago

Kharadi Pune Maharashtra, India HR Speaks Full time

A well-established and renowned Chartered Accountancy firm dedicated to delivering professional financial and business advisory services thrives on fostering meaningful relationships with clients and providing exceptional service.

We are seeking a proactive and organized **Guest Relations Executive / Front Desk Executive** to be the face of our organization and play a crucial role in ensuring smooth communication between our clients, management, and internal stakeholders.

**KEY RESPONSIBILITIES**

**I] Client Coordination**:

- Serve as the primary point of contact for visitors and clients, ensuring a welcoming and professional environment.
- Schedule and manage client meetings with the owner and other management team members.
- Coordinate updates regarding client work with internal stakeholders, including partners and staff members.
- Maintain effective communication with clients, addressing inquiries and providing necessary updates.

**II] Administrative Support**:

- Manage filing systems and ensure all documents are properly organized and easily accessible.
- Maintain records of client interactions and prepare necessary reports.

**III] Front Desk Responsibilities**:

- Greet visitors and clients, ensuring a seamless and positive first impression.
- Manage the front desk area, ensuring it is presentable and organized at all times.
- Handle and direct phone calls, messages, and general inquiries.

**IV] Scheduling and Calendar Management**:

- Maintain and update the owner’s calendar, scheduling client meetings and internal discussions.
- Ensure timely reminders for meetings and other scheduled events.

**V] General Coordination**:

- Assist in planning and coordinating meetings or events as needed.
- Liaise between clients, management, and team members to ensure efficient workflow.

**SKILLS & QUALIFICATIONS**
- Bachelor’s degree in any discipline.
- 1 year of experience in a front desk, administrative, or guest relations role (experience in a professional services firm is a plus).
- Excellent communication and interpersonal skills.
- Proficient in MS Office Suite (Word, Excel, PowerPoint) and scheduling tools.
- Strong organizational skills with attention to detail.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Professional demeanor and a customer-focused attitude.

Pay: ₹12,000.00 - ₹15,000.00 per month

Schedule:

- Day shift

Work Location: In person

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