Female Personal Secretary

3 days ago

Noida Uttar Pradesh, India Giri Infotech Pvt. Ltd. Full time

**Key Responsibilities**
- **Calendar Management**: Efficiently manage and coordinate the executive’s calendar. Schedule meetings, appointments, and events, and ensure proper time management.
- **Meeting Coordination**: Organize and prepare for meetings, including scheduling, preparing agendas, and taking minutes. Follow up on action items and deliverables.
- **Travel Arrangements**: Plan and book travel arrangements such as flights, accommodations, and transportation. Prepare comprehensive itineraries for business trips.
- **Document Preparation**: Create and edit reports, presentations, and other documents. Ensure that all materials are accurate and presented professionally.
- **Confidentiality**: Maintain the highest level of confidentiality in handling sensitive information and personal matters.
- **Office Management**: Oversee office supplies and equipment, and manage administrative tasks to ensure smooth daily operations.
- **Relationship Management**: Act as a liaison between the executive and clients, partners, and internal teams. Build and maintain positive working relationships.
- **Task Prioritization**: Effectively prioritize and manage a variety of tasks and projects. Adapt to changing priorities and handle urgent requests promptly.

**Qualifications**
- **Education**: Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.
- **Experience**: Proven experience as a Personal Secretary or in a similar administrative role. Experience supporting senior executives is a plus.
- **Skills**:

- Exceptional organizational and multitasking skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Ability to handle confidential information with discretion.
- Detail-oriented with excellent problem-solving skills.
- **Attributes**: Professional, proactive, and adaptable with a strong work ethic. Ability to work independently and as part of a team.

**Experience**:

- total work: 1 year (required)

**Language**:

- English (required)
- Hindi (preferred)

Work Location: In person

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