Company Secretarial Counsel

Purpose of the job:
**PURPOSE OF THE ROLE**

The Company Secretarial Counsel is responsible for managing all day-to-day activities connected with the corporate administration of HH Global’s legal entities world-wide.

This role sits within the Company Secretarial Team, reporting directly into the Company Secretarial Solicitor in the UK. The Company Secretarial Team sits within the wider Global Legal Team.

Key Responsibilities:
**KEY RESPONSIBILITIES**

Key responsibilities of the Company Secretarial Counsel are as follows:

- Overall responsibility for corporate compliance of HH Global’s entities on a global basis with a regional focus.
- Directly manage company secretarial filings for the portfolio of HH Global’s legal entities.
- Liaise with external providers to ensure timely preparation and filing of all required corporate resolutions and other corporate secretarial documents to meet legal/regulatory deadlines.
- Manage required formal annual/quarterly board and shareholder meetings, as well as filing of annual returns as required by law (supported by external company secretarial providers).
- Manage the board and shareholder approval of annual accounts as well as filing in various jurisdictions with the assistance of external providers.
- Manage changes to legal entities, such as change of registered address, change of directors, registration of PoAs, etc.
- Effectively communicate with external providers and internal stakeholders.
- Obtain digital signatures, wet ink signatures and notarised documents as necessary from authorised signatories.
- Manage and keep updated statutory records held for the entities.
- Manage and keep updated directors’ KYC records.
- Respond to ad hoc requests within the organisation for assistance with corporate information, KYC/AML documentation.
- Maintain central record of all of HH Global’s legal entities and ensure corporate information is well organised and made available to business stakeholders in an efficient manner.
- Develop new and more efficient workflows.

Knowledge, Skills + Experience:
**QUALIFICATION**
- Qualified Lawyer (Newly qualified up to 2 years)

**EXPERIENCE/SKILLS**
- Prior experience with international corporate administration or company secretarial management;
- Strong knowledge and understanding of company law and underlying principles;
- Excellent English communication skills; additional languages an advantage;
- Self-motivated, able to multitask, prioritise work accurately in a fast-paced environment;
- Meticulous attention to detail and passion for compliance work;
- Able to build strong working relationships and gain respect from all levels of internal stakeholders;
- Professional and competent; inspiring confidence with people;
- Confident communicator both written and verbal;
- Creative and practical approach to problem solving;
- Able to confidently influence individuals when required.
- Flexible and capable of working with multiple projects and competing deadlines at the same time;
- Confident, tenacious, resilient and enthusiastic;
- Experience with entity management software, e.g. Diligent, GEMS, etc;
- PC literate, including SharePoint, Word, Excel, PowerPoint and Outlook.

**COMPETENCIES**
- **Client-driven**: Going the extra mile - beyond quality, delivery, reliability, and consistency - involves focusing one’s efforts on finding what a stakeholder (internal or external) needs, before they are even aware. Using this information to address and meet the requirement.
- **Results Focused**:Ensuring one is both a starter and finisher. Involves measuring and monitoring progress, while keeping an eye on the bottom line. It is important that when the change of pace is intense, distractions do not take over, and initiatives started are completed.
- **Team Player**:Commitment to the organisation’s common goals, a focus on what is best for the business rather than what suits the individual. Involves communicating, sharing, and providing support, which goes much further than meeting others halfway. Includes putting in the required effort into building good working relationships, taking the initiative when others are slow and not being put off by negative responses.
- **Innovation**: Thinks creatively to ensure business goals are achieved and takes actions to develop innovative solutions. Employees may need to find genuinely novel approaches to reduce costs, change working practices and processes, as well as to develop new opportunities.
- **Analytical**:Analyses information and data, to identify issues, trends, innovation opportunities and performance measures. Able to articulate findings to internal stakeholders.