School Admin

The Akanksha Foundation is a non-profit organization with a mission to provide children from low-income communities with a high-quality education, enabling them to maximize their potential and transform their lives. Akanksha works primarily in the field of education, addressing formal education by initiating school reform through its School Project.

Currently, Akanksha reaches out to 10000 children through its 26 schools in Mumbai, Pune and Nagpur.

Position Summary: As an Akanksha School Administrator, you will be directly responsible for all the administrative/operational duties leading to smooth functioning of the school. You will ensure that the school infrastructure is appropriately maintained and all the necessary resources required in the classrooms are provided on a timely basis. You will also ensure that the school data is maintained with high standards of accuracy and the same is maintained in relevant formats shared by government officials. You will contribute towards creating an environment of high achievement for our students through proactive and prompt services. You will support the school team to build strong bonds with children to understand each child’s needs and work with parents as partners in their child’s education and future. You will be reporting to the School Leader/ Assistant School Leader.

What your role will entail?

❖Student Admission ▪ Logistics to be arranged for lottery process - boxes, venue, seating arrangement, mike etc. ▪ Need based help can be provided to Social Worker to ensure post-admission documentation is retained eg. Recommendation letters, if any, to be attached to admission form of respective students for future reference. But the ownership lies with Social Worker.

❖Student Attendance ▪ Input daily attendance (a) NetSuite (b) BMC/PMC/PCMC register (c) Saral-online (d) App entry. ▪ Ensure student drop-out records are accurately and promptly maintained on NetSuite

❖Student Records School Administrator has to maintain▪ Student Files with photocopies of all the documents

▪ Update NetSuite students’ master record with details of returning students (grade promotion, shuffling between divisions, change in address, name etc.) and create records for new students (a)Date of Birth (b)Full Name (c)Aadhaar Card Number, etc.

▪ U-DISE - school related information, student numbers, teacher count▪ SARAL - update (a)Student Portfolio (b)School Portfolio

▪ Shaala Siddhi Form ▪ Update student details in General Register - student count as on 30thSep is considered as final.

▪ Direct beneficiary transfer (DBT) where ever applicable - Bank account details child’s account or joint account, (photocopy of bank passbook) is collected from students at the time of admission. The ownership of collecting document will remain with SW and data entry part with SA.

❖Receivables from Government

▪ To receive 27 items from Government office.

▪ To maintain details of items received in an opening register, check and verify same with challans and handover items to Social Worker for distribution ( no of units received should be as per exact number of students).

▪ Reconcile balance items with details in opening register

❖Mid-Day Meal (MDM)

▪ To maintain MDM challans/records

▪ To input MDM daily stock on-line/upload on MDM App

▪ To tally billing reports and submit at government office Note : Procurement and distribution of biscuits on 15thAug., 26thJan from BMC/PMC/PCMC needs to be handled.

❖Sarva Shiksha Abhiyan (SSA) Funds

▪ Track SSA circulars

▪ Maintain records of funds received

▪ Maintain SSA audit reports

▪ Provide details through Shaala Vikas Arakhada Form (under SSA) (a)Student details (b)School Details

❖Material/Assets received from Government

▪ To receive educational material/assets from BMC/PMC/PCMC, distribute the same and maintain records

❖Meetings at Government offices

▪ School Administrator and Social Worker needs to attend meetings (besides School Leader or Teacher Training Meetings) at Government offices on an alternate basis.

▪ Meetings pertaining to data should be attended by School Admin and meeting pertaining to children like scholarship etc should be attended by Social Worker.

❖Government Relations

▪ To build relationship with all the government officials/agencies

❖Managing Assessments (Akanksha and External)

▪ Arrange printing of Akanksha assessment papers

▪ Collect question papers for all students from government office i.e. Satra Pariksha (saha mai pariksha

▪ Upload scores on Saral

▪ Continuous Comprehensive Evaluation
- (a)Obtain forms from government office (2)Distribute to teachers (3)Teachers to add student inputs (4)Forms to be submitted to government office by School Leader/Junior School Leader

❖Attendance Records

▪ To maintain muster for all staff, teachers, TFIs, Helpers & School Attendants, contractual staff & teachers, volunteers.

▪ To ensure all attendance records are accurately transferred on to the leave tracker to be shared with the