Purchase Coordinator

2 weeks ago

Chennai, India QUARKS INFRA PROMOTERS & CONTRACTORS PRIVATE LIMITED Full time

Job Title: Purchase Coordinator & Document Controller

Female only required.

Experience: 0- 2 years

Qualification: BE Civil, diploma holders is an added advantage.

**Responsibilities**:

- Copy, scan and store documents
- Check for accuracy and edit files, like contracts
- Review and update technical documents (e.g. manuals and workflows)
- Distribute project-related copies to internal teams
- File documents in physical and digital records
- Create templates for future use
- Retrieve files as requested by employees and clients
- Manage the flow of documentation within the organization
- Maintain confidentiality around sensitive information and terms of agreement
- Prepare ad-hoc reports on projects as needed

Requirements and skills
- Proven work experience as a Document Controller or similar role
- Familiarity with project management
- Basic knowledge of labor and corporate law
- Hands-on experience with MS Office and MS Excel
- Knowledge of Electronic Document Management Systems (EDMS)
- Proficient typing and editing skills
- Data organization skills
- Attention to detail
- BSc degree in Project Management or relevant field
- Reviewing the status of tasks and projects to ensure they are progressing according to schedule
- Communicating with clients to discuss project details and to obtain information regarding their needs
- Coordinating with team members to monitor progress on projects and tasks, providing assistance when needed
- Coordinating with vendors to ensure that they deliver materials or services as per contractual agreements
- Reviewing budgets and preparing cost estimates for new projects
- Assisting senior staff with administrative tasks such as scheduling meetings and maintaining databases
- Managing multiple projects simultaneously to ensure that deadlines are met
- Maintaining files of records related to projects, including meeting notes and correspondence
- Ensuring that all company policies regarding ethics and safety are followed by all employees on the job site

Salary Negotiable

**Salary**: ₹12,000.00 - ₹15,000.00 per month

Schedule:

- Day shift
- Flexible shift

Ability to commute/relocate:

- Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 1 year (preferred)

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