Operations Executive

7 hours ago

Andheri Mumbai Maharashtra, India Aastral Global Full time

**Job Title**: Operations Executive - Export & Import

**Location**: Andheri East, Mumbai
**Experience Required**: 3-5 years in Import/Export operations
**Qualification**: Minimum B.Com (MBA preferred)

**Job Overview**:
**Key Responsibilities:1. Documentation & Compliance**
- Prepare, verify, and manage all export/import documentation including:

- Purchase Orders (PO), Sales Contracts (SC), Proforma Invoices (PI)
- Commercial Invoices, Packing Lists, Certificate of Origin, BL, Switch BL, Telex Release, etc.
- Ensure accuracy and compliance of documents with international trade regulations and company standards.
- Coordinate with inspection agencies (BV, SGS, or equivalent) for product inspection and certification as required.
- Maintain updated records of all shipments, documents, and correspondence.

**2. Coordination & Communication**
- Liaise with buyers, suppliers, freight forwarders, and shipping agents to ensure timely movement of goods.
- Follow up with suppliers for cargo readiness and coordinate with logistics teams for shipment booking.
- Handle customer queries regarding shipment status, schedules, and documentation.
- Provide packaging, marking, and shipping instructions to suppliers and agents.

**3. Shipment & Logistics Management**
- Arrange and monitor all shipment activities—sea, air, or courier—ensuring timely dispatch and delivery.
- Track shipment movements and update customers and internal teams accordingly.
- Coordinate with freight agents for booking, documentation, and customs clearance.
- Support the logistics team in resolving delays, discrepancies, or damages during transit.

**4. Financial & Administrative Responsibilities**
- Monitor and follow up on customer payments as per agreed terms.
- Support in preparing cost sheets, freight comparisons, and other commercial documentation.
- Maintain and update MIS reports for export/import operations.

**Key Skills & Competencies**:

- Strong knowledge of **export/import documentation** and international trade procedures.
- Excellent command of **English communication** (written and verbal).
- Proficiency in **MS Office (Word, Excel, Outlook)** and documentation software/tools.
- Ability to **manage multiple stakeholders** (buyers, suppliers, freight agents).
- Strong **follow-up, coordination, and problem-solving skills.**:

- Detail-oriented with a focus on **accuracy and compliance.**:

- Ability to work independently and handle end-to-end export/import operations.

**Preferred Industry Background**:
**Job Types**: Full-time, Permanent

Pay: ₹360,000.00 - ₹500,000.00 per year

**Benefits**:

- Health insurance
- Provident Fund

Work Location: In person

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