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Admin Assistant

3 weeks ago

Vadodara, India Stemmons Business Services Full time

Answer telephones and transfer to appropriate staff member.
- Meet and greet clients and visitors.
- Create and modify documents using Microsoft Office.
- Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
- Maintain hard copy and electronic filing system.
- Coordinate and maintain records for staff office space, phones, parking, company credit cards and office keys.
- Setup and coordinate meetings and conferences.
- Support staff in assigned project based work.
- Other duties as assigned.
- Have to manage Visa, Travel & admin work
- Maintain the AMC & other office contract, telephone & internet connectivity
- Assisting in day to day routine
- Take care of required stationeries and maintain the records
- Supervises complete office cleanliness, housekeeping and pantry services
- Checks all the indoor plants are healthy and presentable.
- Interacts with Venders regarding any issue pertaining to the premise and resolve them
- Maintain all service records and test certificates
- Maintains proper inventory and tracks stock and consumption of all consumables and supplies pertaining to the services managed by them.
- Take care of Canteen Administration and Security
- Responsible for safe and secure work environment
- Checks all complaints/requests are completed within stipulated time, if not completed, carry the same with proper feedback to the requestor or complainant.
- Maintain the Attendance register including Housekeeping staff, Security Staff & Visitors
- Responsible for inward and outward courier registers
- Ensures pest control is done on regular interval
- Check all Boardrooms and Meeting rooms as per schedule and their requirements and ready on time. Coordinate with electrician as per requirements. Analyses/ Recommends solutions on the complaints