Bid Co-ordinator-walkin Drive

We’re AtkinsRéalis, a world class Engineering Services and Nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. Created by the integration of long-standing organizations dating back to 1911, we are a world-leading professional services company dedicated to engineering a better future for our planet and its people. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, decommissioning and capital. The breadth and depth of our capabilities are delivered to clients in key strategic sectors.

Our teams take great pride in delivering some of the world’s most prestigious projects. This success is driven by our talented people, whose diverse perspectives, expertise, and knowledge set us apart. Join us and you'll be part of our genuinely collaborative environment, where everyone is supported to make the most of their talents and expertise.

When it comes to work-life balance, AtkinsRéalis is a great place to be. So, let's discuss how our flexible and remote working policies can support your priorities. We're passionate about are work while valuing each other equally. So, ask us about some of our recent pledges for Women's Equality and being a 'Disability Confident' and 'Inclusive Employer’.

The role is suited to a commercially aware multitasker who can organise and prioritise assigned bids. An excellent communicator, they will coordinate inputs from a wide variety of stakeholders for all aspects of proposal preparation, ensuring quality and compelling bids are submitted in a timely manner.

The Proposal Coordinator will engage with Directors, Bid and Project Managers, our Proposal and Marketing Team, and colleagues in other countries. Various teams will provide technical expertise, project knowledge and background to support you to prepare and secure winning bids.

We’re looking for that special combination of skills and experience that make for a good Proposal Coordinator. We need the planner & project manager, communicator, analyst, and completer finisher with an eye for detail. Being creative and diverse in our thinking is part of what gives us the competitive edge, and you will be at the heart of delivering new value propositions for our growing client base.

**Key ingredients of the role & Specific skills required**

Ensuring that the bid is run in accordance with bid best practice and the win work capture plan and pursuit toolkit, and in compliance with the Service Delivery Process.

**Proposal Preparation**
- ** Portal Management**, (download of tender documents and amendments; upload tender clarifications; circulate all documents, client messages and tender clarification responses to the team)
- Produce and maintain a **Bid Management Plan,**bid **deliverables schedule** and **calendars** for the team to allocate responsibilities / authors and enable the bid team to track key programmed dates and progress
- Lead the response for **standard prequalification questions**:

- Co-ordinate PQQ responses from **JV partners** (if applicable)
- ** Graphics co-ordination**, (colour schemes; word templates; document covers and dividers; images / photos; graphics / charts / graphs
- Support with creating **Storyboard templates**:

- Update of **Bid Approval** sheet (if required)
- Input **key dates in to bid team diaries**, such as Stage gate reviews, Commercial reviews and Quality review sessions
- Organize and administer **review material and responses** between reviewers and authors
- ** Staff allocation** for Bids
- Lead the **prequalification production process** on selected opportunities; support the prequalification production process on strategic opportunities.
- Lead the production of **CVs**:

- Lead the production of **case studies / evidence scenarios**:

- Must be having 2 to 10 years of relevant experience.

**Submission**
- Final **formatting** of documents
- ** Proofread / sense check** for quality control
- ** Compliance check**(for fonts, page limits, word counts, document names etc.)
- ** PDF** final documents ready for upload
- Lead the **upload** **of submission** on the tender portal
- Advise Bid Director, Bid Manager and Proposal Manager of **successful upload**:

- Upload final submission to the Win Work SharePoint site **bid library**

**Client Presentation, Negotiate & Contract, Feedback, Handover**
- Support bid feedback process through creating a **Lessons Learnt** feedback survey for the bid team, collate responses and arrange teleconference with team to discuss feedback. Support drawing out of **best practic