Office Co-ordinator

**We are looking for a dynamic Office Co-Ordinator for CryoCorp O2 LLP office.**

**CryoCorp O2 LLP is an Engineering export firm dealing in spares and machinery for Oxygen, Nitrogen & Acetylene Plants with clients in most Indian states and 22 countries.**

Person needs to be a Graduate in any discipline. We prefer Science, Commerce, Arts, or Management, with a minimum of one year of experience in a similar role or working with MD (Managing Director) level.

Location: Central Suburbs, Mumbai (Chembur, Kurla, Mankhurd, Sion, Govandi, Ghatkopar)

**Requirements**:

- Person needs to have excellent communication and follow-up skills, as the most important requirement. Proficiency in Hindi and, and English is required.
- Should have working knowledge of MS OFFICE especially Excel, Word, PowerPoint, Google Workspaces like Google Sheet and Google Doc.
- Pleasing personality, should be a team person as person will need to interact with entire team.
- Personality type needs to be extrovert, yet warm and friendly.
- Working knowledge of Tally will be desirable, but optional.

Work Experience: Should have **a **minimum 1 year of experience assisting senior leadership roles like Directors/CEOs/Partners of a company. Person with experience in office coordination is also good, one who has steady experience in administration and coordination.

**Key Responsibility**:

- Efficiently manage the executive's schedule, **and **arrange meetings, appointments, and events, ensuring no conflicts and that the executive's time is optimized.
- Manage and reconcile the executive's expenses, ensuring accurate records and adherence to company policies.
- Ensuring the executive's calendar is up-to-date and accurate, with mínimal scheduling errors or conflicts.
- Measuring the assistant's ability to provide well-prepared meeting materials, agendas, and relevant information in advance.
- If the executive requires frequent travel, KPIs can include the efficient arrangement of travel logistics, including flights, accommodations, and itineraries.
- The ability to effectively manage schedules, coordinate meetings, and prioritize tasks is crucial for ensuring the smooth functioning of the executive's office.
- Efficiently managing time and resources to meet deadlines and handle multiple tasks simultaneously is important for maintaining productivity in a fast-paced environment.
- The capability to identify issues, propose solutions, and handle unforeseen challenges effectively is crucial for providing proactive support to executives and managers.
- Upholding a high level of confidentiality and discretion when handling sensitive information and discussions is crucial for maintaining the trust and confidence of the executive.
- Maintaining a professional demeanor, both in personal conduct and communication, is crucial for representing the executive and the organization in a positive light.

**Job Types**: Full-time, Permanent

Schedule:

- Day shift

Supplemental Pay:

- Joining bonus
- Yearly bonus

Application Question(s):

- Are you staying at a commuting distance of 30-40 minutes from our Office location in Chembur?

**Education**:

- Bachelor's (required)

**Experience**:

- total work: 1 year (required)

Work Location: In person

Application Deadline: 10/092024

Expected Start Date: 15/09/2024

**Benefits**:

- Leave encashment

Schedule:

- Day shift

Supplemental Pay:

- Joining bonus
- Performance bonus
- Yearly bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

Expected Start Date: 15/09/2024