
Admin Coordinator
10 hours ago
Join the Norig Group, a company supporting ElbeFruit GmbH and Atlantic Fruit GmbH, two leaders in the European fresh produce industry. We are seeking an Admin Coordinator to provide finance-related administrative support and logistics coordination to ensure smooth business operations. This role is ideal for someone who thrives in a structured environment, has strong organizational skills, and can collaborate with the finance and operations teams to improve efficiency. If you are detail-oriented and enjoy working in a fast-paced environment, we want to hear from you.
Tasks
Tasks
Finance-Related Administrative Support
- Process and verify Purchase Orders (POs) and Sales Orders (SOs).
- Ensure supplier and subcontractor invoices are entered and matched correctly.
- Manage invoice checking and payment tracking, ensuring accuracy and timeliness.
- Work closely with the Finance Team Lead to improve finance-related administrative workflows.
Logistics Coordination & Compliance
- Track and collect logistics documents, including CMRs, customs paperwork, and transport documentation.
- Follow up with brokers, customs agents, and transporters for missing documentation.
- Serve as a backup for logistics operations, ensuring compliance with internal and external regulations.
Operational Support & Process Improvement
- Support the admin onboarding process for new hires, providing guidance on internal tools and policies.
- Assist in optimizing administrative and logistics workflows, reducing inefficiencies and improving coordination.
- Work closely with Logistics and Commercial departments to ensure smooth handover of administrative and logistics processes.
**Requirements**:
- 3+ years of experience in administration, finance support, or logistics coordination.
- Strong attention to detail with the ability to manage structured processes.
- Proficiency in internal tools and policies relevant to administrative and logistics operations.
- Experience with import/export documentation and supplier management is a plus.
- Effective communication and coordination skills for working with vendors and internal teams.
- Ability to work independently while collaborating with finance and logistics teams.
**Benefits**:
- Opportunity to develop skills in finance-related administration and logistics operations.
- Collaboration with a dynamic and international team.
- Exposure to import/export operations and financial processing in a fast-growing business.
- Supportive work culture that values efficiency, structure, and continuous improvement.
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