Executive Assistant

5 days ago

New Delhi, India Pride Hotels Ltd Full time

01. Responds to all telephone calls for the department and screens/directs the calls as appropriate.
2. Drafts replies in a proficient manner and proof reads all correspondence prior to submission for signature.
3. Efficiently utilizes computers to complete all correspondence (proposals, contract, form letters, internal forms,
etc.)
4. Maintains all files through an effective trace filing system, solicitation and follow up procedures.
5. Maintains up-to-date information regarding daily hotel activities.
6. Places requisitions for supplies and collateral through the purchasing system with the proper signatures and stocks them appropriately.
7. Participates in scheduled meetings as requested and circulates and maintains Minutes of meetings.
8. Receives the requests and correspondence from different departments and processes them as needed.
9. Ensures all bills and vouchers generated in the department are properly processed.
10. Is familiar with the various official systems and procedures viz a viz indenting, purchasing, bill processing, store
systems, etc.
11. Assists in collating all information required for preparation of Budget.
12. Handles all staff related documents such as attendance registers, leave cards, etc.
13. Processes month end reports for the HOD’s reference.
14. Takes dictations & types out correspondence as required by the HOD.
15. Organizes and co-ordinates the HOD’s daily planner by scheduling all appointments, interviews, meetings etc.
16. Assisting in generating various reports to Corporate Office/ Government Office.
17. Co-ordinates and arranges all travel and accommodation details for the department head.
18. Handles or forwards inquiries from clients, suppliers, competitors and other members of the local community.
19. Coordinates and blocks banquet spaces with the Catering Sales department for all in-house meetings.
20. Ensures timely dispatch of all Packages, couriers, documents, etc. through the Time Office.
21. Follows up for information from other areas of the hotel for departmental use.
22. Maintain the confidentiality of the department and all related departmental details.

**Salary**: ₹25,000.00 - ₹30,000.00 per month

Schedule:

- Day shift

**Speak with the employer**

+91-XXXXXXXXXX

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