Executive Assistant

6 days ago

Patparganj Delhi Delhi, India Wee Print Full time

**Key Responsibilities**:
1. **Team Coordination**
- Organize and track team schedules, ensuring alignment on key projects, deadlines, and deliverables.
- Facilitate smooth communication across departments, following up on action items, and ensuring accountability.
- Maintain a system for project tracking to ensure that projects stay on schedule and milestones are met.

2. **Client Communication & Coordination**
- Act as a liaison between the business owner, clients, and internal teams to ensure client needs are met efficiently.
- Schedule client meetings, prepare agendas, and ensure follow-up on action points.
- Respond promptly to client inquiries and requests, maintaining a high level of client satisfaction.

3. **Calendar & Travel Management**
- Manage the executive’s calendar, scheduling appointments, travel, and personal obligations to maximize time efficiency.
- Prepare detailed itineraries and coordinate travel logistics for both business and personal trips.

4. **Administrative Support**
- Prepare and edit documents, presentations, reports, and correspondence on behalf of the business owner.
- Assist with office management tasks, including ordering supplies, handling office maintenance, and managing vendor relationships.
- Maintain confidential files and ensure they are organized and accessible as needed.

5. **Meeting & Event Coordination**
- Plan and organize team meetings, client presentations, and company events, handling all logistics from start to finish.
- Prepare meeting agendas, take detailed notes, and distribute summaries or action items as needed.

6. **Process Improvement**
- Proactively suggest and implement improvements in workflow to enhance efficiency in day-to-day operations.
- Assist with the development and implementation of operational procedures and best practices.

*Requirements**:

- **Education**: Bachelor’s degree in Business Administration, Management, or a related field is preferred.
- **Experience**: 3+ years in an Executive Assistant or similar role, ideally within an SME or entrepreneurial environment.
- **Skills**:

- Strong organizational and project management skills with an ability to prioritize effectively.
- Excellent verbal and written communication skills, comfortable liaising with clients and internal teams.
- High proficiency in Microsoft Office Suite and project management tools.
- Ability to adapt to evolving business needs, demonstrating initiative and a problem-solving mindset.
- Discretion, professionalism, and the ability to maintain confidentiality.
**Application Instructions**:
If you are an experienced professional ready to contribute to a growing business, please submit your resume and cover letter detailing your suitability for this role. We look forward to meeting a motivated and resourceful Executive Assistant who can help drive our team and client satisfaction to new heights.

**Job Types**: Full-time, Permanent

Pay: ₹20,000.00 - ₹30,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift
- Monday to Friday
- Weekend availability

Supplemental Pay:

- Overtime pay
- Yearly bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 3 years (preferred)

**Language**:

- English (preferred)

Work Location: In person

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