Event Planner

2 days ago

Beleghata HO Kolkata West Bengal, India Papillon Full time

**Job Description - Event Planner**

**Position Overview**

**Key Responsibilities**
- **Client Interaction & Coordination**:

- Regular client calling and relationship management.
- Understand client requirements and translate them into actionable plans.
- Provide updates and ensure seamless communication throughout the project lifecycle.
- **Vendor & Venue Management**:

- Identify, negotiate, and coordinate with vendors for décor, production, catering, logistics, and other services.
- Liaise with event venues, hotels, banquet managers, and relevant authorities for permissions and compliance.
- Manage contracts, budgets, and deliverables with vendors and partners.
- **Event Planning & Execution**:

- Assist in developing innovative event concepts and themes.
- Create detailed event plans including timelines, budgets, and checklists.
- Coordinate logistics such as transport, manpower, F&B, and technical setups.
- Ensure smooth on-ground execution and resolve any issues in real-time.
- **Creativity & Innovation**:

- Ideate and implement unique concepts for **social events** (weddings, private parties, cultural events).
- Suggest creative décor, engagement activities, and experience-driven elements.
- Keep updated with the latest event trends and industry innovations.
- **Reporting & Documentation**:

- Prepare event proposals, budgets, and post-event reports.
- Maintain vendor databases, contracts, and agreements.
- Use **Excel** for budgeting, cost sheets, and tracking.
- Use **PowerPoint** for client presentations and creative pitch decks.

**Desired Skills & Competencies**
- **Excellent communication skills in English are a must.**:

- Strong negotiation and vendor management capabilities.
- Creative thinker with the ability to propose new ideas.
- Proficiency in **MS Excel & PowerPoint**.
- Strong organizational and multitasking abilities.
- Ability to work under pressure and meet deadlines.
- Team player with leadership qualities for managing on-ground staff.

**Qualification & Experience**
- Graduate in Event Management, Hospitality, Mass Communication, or related field.
- 1-3 years of experience in event planning, hospitality, or client servicing preferred.
- Freshers with strong creative and organizational skills may also apply.

**Additional Requirement**

**Job Types**: Full-time, Permanent, Fresher

Pay: ₹10,000.00 - ₹16,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Commuter assistance

**Education**:

- Diploma (preferred)

**Language**:

- English (preferred)

**Location**:

- Beleghata H.O, Kolkata, West Bengal (preferred)

Willingness to travel:

- 75% (preferred)

Work Location: In person

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