Personal Assistant

1 day ago

Vadodara, India Medinnova Systems Pvt. Ltd Full time

1. To act as a first point of contact between the CEO and Managers and dealing with correspondence and phone calls

2. To proactively manage and coordinate the diary of the CEO by prioritizing and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.

ensuring the needs of the Chief executive are met.

4. To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the CEO.

5. To provide support for Manager’s meetings by ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating papers and reports, taking minutes and following up action points.

6. Entering data, maintaining databases, and keeping records.

7. Liaising with internal departments, answering calls, and making travel arrangements.

8. Managing internal and external correspondence on behalf of CEO.

9. Scheduling appointments, maintaining an events calendar, and sending reminders.

10. Preparing facilities for scheduled events and arranging refreshments, if required.

11. Observing best business practices and etiquette.

12. Efficient minute-taking in team and client meetings of all sizes

13. Writing up minutes and following up on action points

14. Clear and accurate typing up of all letters, memos, reports and similar documents from shorthand notes

15. Saving and archiving, where necessary, all documents in the company database

16. Occasional transcribing of dictation and voice memos

17. Implementing and maintaining an office filing system

**Job Types**: Full-time, Fresher

**Salary**: ₹12,000.00 - ₹15,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Provident Fund

Schedule:

- Day shift

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