Executive - Marketing Po & Vendor Operations

1 week ago

Andheri East Mumbai Maharashtra, India KAYA LIMITED Full time

**Job Summary**:
**Key Responsibilities**:

- Create **Purchase Orders (POs)** for marketing-related spends (e.g. media, agencies, event partners, print vendors).
- Coordinate with internal stakeholders to verify **(SOW),** quotations, and approvals before PO creation.
- Process and track **(GRNs)** for completed marketing services or delivered items.
- Support accurate and timely **invoice processing** by coordinating with vendors and finance.
- Maintain and update **marketing vendor master data** including bank details, GST, PAN, and contact information.
- Assist in aligning vendor onboarding with company SOPs and documentation protocols.
- Track and reconcile marketing PO/invoice status to ensure timely vendor payments.
- Maintain proper documentation for audit readiness and marketing spend transparency.
- Liaise with finance, compliance, and agency/vendor partners for operational support.

**Key Skills & Qualifications**:

- Bachelor’s degree in commerce or related field.
- 1-2 years of experience in procurement support or operations, preferably in a **marketing or advertising** environment.
- Familiarity with ERP systems for PO and invoice processing.
- Understanding of marketing vendor categories and typical billing structures.
- Proficient in MS Excel, with good documentation and tracking ability.
- Strong communication and coordination skills.
- Detail-oriented and well-organized.

Schedule:

- Monday to Friday

Work Location: On the road

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