Ea to The Md

8 hours ago

Vashi Navi Mumbai Maharashtra, India HR9 Placement Full time

An Executive Assistant (EA) to the Managing Director (MD) providing high-level administrative and organizational support, managing the MD's schedule, communications, and travel arrangements while maintaining a high level of discretion and professionalism. Acting as a crucial point of contact between the MD and internal/external stakeholders, ensuring smooth daily operations and efficient workflow.

Key Responsibilities:

- **Calendar Management**:
Scheduling and coordinating meetings, appointments, and travel arrangements for the MD.
- **Communication Management**:

- **Document Preparation**:
Creating and editing presentations, reports, and other documents for the MD.
- **Project Support**:
Assisting with project management, tracking progress, and providing updates to the MD.
- **Meeting Coordination**:
Organizing and facilitating meetings, including preparing agendas, taking minutes, and distributing materials.
- **Relationship Management**:
Building and maintaining strong relationships with internal and external stakeholders on behalf of the MD.
- **Office Management**:
Ensuring smooth daily operations of the MD's office, including managing supplies and equipment.
- **Discretion and Confidentiality**:
Handling sensitive information with utmost discretion and maintaining confidentiality.
- **Travel Arrangements**:
Managing all aspects of the MD's travel, including booking flights, accommodations, and transportation.

Essential Skills:

- **Strong Organizational Skills**: Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
- **Excellent Communication Skills**: Strong written and verbal communication skills, with the ability to communicate professionally with various stakeholders.
- **Proficiency in Microsoft Office Suite**: Including Word, Excel, PowerPoint, and Outlook.
- **Problem-Solving Skills**: Ability to identify and resolve issues efficiently and effectively.
- **Discretion and Confidentiality**: Ability to handle sensitive information with discretion and maintain confidentiality.
- **Time Management Skills**: Ability to manage time effectively and prioritize tasks to meet deadlines.

Additional Information:

- Experience in vendor management
- Strong interpersonal skills are crucial for building and maintaining relationships with internal and external stakeholders.
- Experience in supporting multiple professionals and managing competing priorities is often preferred.

**Qualification: - Graduate ( Any )**

**ONLY FEMALE CANDIDATES**

Pay: ₹45,000.00 - ₹50,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus

**Language**:

- English (preferred)

Work Location: In person

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