Accounts Payable Associate

**Job Description '“ Accounts Payable Junior Resource**:
**Position: Accounts Payable Executive**:
**Experience: 2-4 Years**:
**Location: Mumbai, Lower Parel**:
**Department: Finance & Accounts**:
**Reporting To: Accounts Payable Manager**:
**Employment Type: Full-Time**:
**Job Summary**:
**Key Responsibilities**:
**1. Invoice Processing & Verification**:

- Receive, verify, and process vendor invoices in compliance with company policies.
- Match invoices with purchase orders (PO) and goods receipt notes (GRN) to ensure accuracy.
- Ensure correct coding of invoices to the appropriate cost centers and general ledger (GL) accounts.
- Process invoices in ERP systems such as SAP, Oracle, or other accounting software.
- Identify and resolve discrepancies between invoices, POs, and receipts.
- Ensure timely booking and approval of invoices for payment.

**2. Tax Compliance (TDS, GST, etc.)**:

- Ensure accurate TDS (Tax Deducted at Source) calculations and deductions as per statutory requirements.
- Assist in filing GST returns and TDS compliance reports.
- Reconcile vendor GST invoices with GSTR-2A for compliance.

**3. Payment Processing**:

- Assist in preparing payment batches and processing vendor payments through NEFT, RTGS, and bank transfers.
- Ensure payments are processed within due dates to avoid late fees or penalties.
- Maintain a record of all processed invoices and payments for audit purposes.

**4. Vendor Management & Reconciliation**:

- Perform vendor reconciliations by comparing vendor statements with booked invoices.
- Address and resolve vendor queries related to payments, invoices, and deductions.
- Maintain updated vendor master records in the ERP system.

**5. Month-End Closing & Reporting**:

- Assist in monthly accruals for unpaid invoices and expenses.
- Support the finance team in AP aging analysis and vendor balance confirmations.
- Generate AP reports, including outstanding invoices, payment schedules, and vendor statements.
- Ensure proper documentation and audit readiness of all transactions.

**6. Compliance & Internal Controls**:

- Ensure adherence to company policies, accounting standards, and financial regulations.
- Support internal and external audits by providing necessary documents and explanations.
- Maintain proper documentation of all accounts payable transactions.

**Key Skills & Competencies**:
Accounts Payable Knowledge: Strong understanding of invoice processing, three-way matching, and payment processing.
Taxation Knowledge: Working knowledge of TDS, GST, and compliance requirements.
ERP System Experience: Hands-on experience in SAP, Oracle, or any other ERP system related to accounts payable.
Attention to Detail: Ability to accurately process invoices and identify discrepancies.
Analytical & Problem-Solving Skills: Capable of resolving invoice mismatches, payment discrepancies, and vendor issues.
MS Excel Proficiency: Good command over Excel functions such as VLOOKUP, Pivot Tables, and Reconciliations.
Communication & Interpersonal Skills: Ability to interact effectively with vendors and internal teams.

**Educational Qualifications**:
Bachelor's Degree in Commerce, Accounting, Finance, or related field (B.Com, BBA, M.Com, MBA-Finance, etc.).
Any certification in accounting software (SAP, Oracle, Tally) is a plus.

**Preferred Experience**:
2-4 years of experience in Accounts Payable / P2P / Finance & Accounting.
Prior work experience in SAP, Oracle, or any ERP-based payable processing system.
Exposure to TDS, GST, and taxation in accounts payable.
Experience working in a shared service environment or corporate finance team (preferred but not mandatory).