Avp Facility and Administration

4 days ago

Delhi, India UpMan Placements Full time

Job Location- Delhi- Experience (in Years)- 10 - 20- Job Type- Full Time**Job Description**:
Opportunity with one one the leading Life Insurance company's in India.

**Designation -** AVP - Facility & Administration

**Years of Experience - **min 35

**KRA**:
Lead team of all Regional Admin Managers spread across in different cities to manage and maintain 250+ offices across PAN India.

**1. Lease Deed, vendor coordination & compliances**:

- Establish Policies and Procedures to ensure Facilities across India are kept in best condition and delightful experience for all users.
- Lead relocation and new offices expansion site search, negotiations, evaluation, fitouts etc to ensure timely delivery of new branches/relocation.
- Regular coordination with sales Head, legal & project management team to ensure pro-active delivery.
- Track all lease deeds’ expiry date & ensure timely renewal for all lease deeds.
- Negotiate terms & conditions (including commercial, operational & legal terms)
- Guide admin managers to serve as the SPOC for all lease deeds. Act as contractual “bridge” between internal and external stake holders thereby ensuring timely closure.
- Maintain contractual records and documentation such as lease deed copy with approval note and control of all lease correspondence, landlord contact information, property fact sheets etc.
- Build rapport with landlords
- Coordinate with landlords for ongoing issues.
- Ensure timely payments for rentals, electricity and other vendor payments by coordinating with finance.
- Work with fitout suppliers to ensure timely handover of any new branches.
- Ensure 100% compliance adherence of central & state laws at branches.
- Evaluate alternate properties to optimize the cost of operations.
- Coordinate with regular suppliers for repair & maintenance work.
- Coordinate with municipal cooperation and other authorities for required permissions.

**2. Facility Services**
- SPOC for Management & Facilities Head for all facilities including housekeeping, security, parking for Head Office & All branches.
- Coordinate with suppliers for AMCs related to Facilities CAPEX.
- Manage petty cash, procure to pay system purchase requisition, GRN process
- Managing events & trainings
- Manage travel desk

**3. MIS**
- Ensure team is managing adequate MIS for all spends, lease deeds, and other reports required to monitor different KPIs of Facilities & publish reports to entire team.
- Create monthly dashboards for leadership
- Create and give presentations to leadership to showcase Facilities performance

**Measure of Success**:
1. Adherence of TAT for service requests & projects

2. Regular dashboards

3. Internal Reviews

4. Feedback from internal/external stake holders

5. Customer Satisfaction Survey Results

6. Establishment of policies & procedures

About Company

Upman Placements is a firm of Researcher & Recruitment Specialists. The company started life in 2002 in India as a recruitment specialist firm. The company has built a stellar reputation for high ethical standards, a specialized focus and unparalleled service. Emerged As one of the only truly global specialized staffing firms focusing exclusively in professional positions for our clients spread across more than 20 countries with a sizable presence across industry levels. With footprints in competitive markets of India, Europe, United Kingdom, Middle East, Singapore, Malaysia, Philippines, Indonesia, Brunei and East & Central African countries.

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